Medical spa software. Operations made effortless.
Streamline your med spa with secure EMR, customizable treatment plans, online booking, and integrated payments—trusted by thousands of medical aesthetics businesses.
Purpose built software for med spas
Manage patient records with ease
EMR designed for injectables, fillers, and laser treatments & more
Custom charting & SOAP notes
HIPAA-compliant charting and secure before/after photos
Go paperless with e-forms and consent
Consent forms for treatments and medical procedures automatically tied to patient profiles
Protect patient data with access control
Role-based access to protect sensitive data and align with regulations
Send electronic prescriptions
Built into Vagaro to instantly send prescriptions to partner pharmacies
Automate revenue streams
Integrated payments, memberships, and packages for predictable revenue
The industry’s top medical spa software for growth
Funding your equipment
Vagaro Capital can help finance your med spa’s growth—covering new equipment, remodels, or continued education.
“Daily Deals made up 42% of Alchemy’s total revenue.”
Med spa promos can be easily marketed through email & text marketing campaigns as well as pushing promotions through the Vagaro Marketplace.
The industry’s top medical spa software for growth
Vagaro supports injectables, laser, and advanced skin services while scaling seamlessly from solo providers to multi-location practices. With scheduling, EMR, payments, marketing, and inventory in one platform, it’s trusted by 1,000+ med spas nationwide.
Switch with confidence. White glove service included.
Vagaro’s Imports & Onboarding Team will handle the transfer of your client list, appointments, and more for FREE. Plus you’ll have access to our dedicated support team, ready to support you and your business 24/7.
Features coming soon in 2026
Advanced SOAP notes & smart charting
Chart treatments, units, syringes, and products directly in SOAP notes—then send everything straight to checkout while inventory updates automatically.
Hands-free booking with Alexa+
Get discovered by a wider audience and allow patients to book appointments with Amazon Alexa+ integration.
Custom EMR fields
Customize your EMR with advanced custom fields to capture exactly the patient information your medspa needs—no workarounds required
Your calendar, reimagined. Introducing Aura.
Aura is Vagaro’s refreshed UI, bringing a sleek new look, faster load times, and calendar improvements that make scheduling easier than ever. Coming February.
“When I switched over, my biggest fear was losing all that info. Their notes, photos, appointments, history, everything. I was so relieved that Vagaro made all my hard work transition over.”
Morgan Cameron @enlightenedbeauty
Owner, Enlightened Beauty
Medical Spa in Sacremento, CA
Track every detail at your med spa
Track every detail at your med spa
Track which services drive the most revenue, which promotions perform best, top-selling products, and how your team is performing overall.
Medical spa point of sale software
Flexible payments
With Vagaro’s med spa software, getting paid is simple. Accept tap-to-pay on mobile, take deposits, and send invoices to streamline workflows for your Med spa
Rates as low as 2.2%
Keep more of your profits with Vagaro’s industry-low credit card processing rates—built to support high-volume med spa without hidden fees or surprises
Protect your med spa from no-shows
Save patient cards on file, take deposits, and send invoices with ease—all while protecting your revenue by charging for no-shows and last-minute cancellations
Flexible payments
Flexible payments
Buy Now, Pay Later lets clients spend up to $30K
Buy now, Pay Later powered by Affirm offers solutions for your patients to increase spending power in your med spa. Businesses have seen "70% life in average order values" by using Affirm.
E-Prescribe
E-Prescribe
Manage electronic prescriptions with ease
Send e-prescriptions instantly to connected pharmacies, cutting patient wait times and streamlining medication access—all within your practice management system.
multi-location management software
multi-location management software
Built for multi-location med spas
Seamlessly manage schedules, staff, and operations across all your locations with tools designed to scale as your med spa grows.
Automate your EMR system
Effortless patient engagement & 24/7 online booking
Make it easy for patients to book online through the Vagaro app, manage memberships and packages, track loyalty rewards, and stay engaged between visits.
Built-in scheduling controls
Vagaro makes med spa scheduling effortless for both patients and staff with 24/7 online booking, customizable service rules, and automated, HIPAA-compliant appointment notifications.
Medspa Marketing tools
Medspa Marketing tools
AI-powered receptionist and tools for medical spa marketing
Vagaro’s intelligent marketing tools help med spas reach the right audience with precision. Built-in AI and advanced filtering make it easy to deliver personalized emails, texts, and promotions that drive results.
Compliant EMR Software
Compliant EMR Software
Best medical spa EMR software for compliance & care
When compliance is non-negotiable, Vagaro delivers. Our EMR software is designed to protect PHI while making documentation fast and easy.
Hear what med spa owners love about us
"Having access to all the information, transaction lists, and dashboards has helped us make critical business decisions throughout the quarters and years."
"I would highly recommend Vagaro to other med spas due to how easy it is to set it up, how many features it has to enable you, and the software grows with you."
Pricing that fits your business
Medical Spa Software & App FAQ
- What is med spa software?
Medical spa software is a comprehensive business management tool that allows owners to manage their business. Most medical spa software can be accessed by computer, tablet, or phone.
- What is the difference between spa software and medical spa software?
Vagaro’s medical spa software enables businesses to manage both daily operations and regulated clinical workflows in one system. It includes all the core scheduling, payment, and client management features of spa software. Plus, Vagaro also offers advanced clinical tools such as electronic medical records (EMR), SOAP notes, medical intake and consent forms, secure before-and-after photo documentation, and HIPAA-compliant data handling.
- Is Vagaro HIPAA-compliant?
Yes. Vagaro is designed to help medical spas comply with HIPAA regulations. It provides secure EMR functionality with encryption, role-based permissions, and audit trails. Patient health information (PHI) is stored securely in the cloud, giving practices peace of mind that their clinical and administrative workflows meet compliance standards.
- Does Vagaro include EMR and treatment plans?
Yes. Vagaro features a full EMR module where you can create detailed procedure notes, build multi-step treatment plans, track injectables and other services, and capture provider sign-offs. This makes it easier to standardize care protocols and ensure continuity of treatment across visits and providers.
- Can I manage before & after photos?
Yes. Vagaro enables you to upload high-quality before and after photos directly into patient profiles. Photos can be tagged, annotated, and compared over time, giving providers a secure and professional way to document outcomes and enhance patient trust.
- Do you offer both a free trial and a demo?
Yes. Prospective clients can start with a free trial to explore the platform’s features at their own pace, or schedule a live demo with a product specialist for a tailored walkthrough and answers to specific questions. Many practices do both to ensure Vagaro fits their needs.
- Can I migrate from other medical spa softwares?
Yes. Our onboarding team provides guided migration support. Depending on your current system, we can transfer essential data such as client information, appointments, and select forms. We also help rebuild intake forms, chart templates, and workflows so your staff transitions smoothly without downtime.