Streamline your mental health practice
From automated scheduling to SOAP notes, Vagaro’s HIPAA-compliant practice software lets you focus on client care, while it handles the rest.
Complete practice management tools
Keep your schedule full—and organized
Accommodate recurring sessions, varied appointment lengths and client preferences and more with HIPAA-compliant scheduling software
Analytics for better practice decisions
Comprehensive reports help you optimize scheduling, identify service gaps, and make informed decisions that support sustainable practice growth
Maximize your time & minimize gaps
Optimize your schedule & eliminate downtime with smart calendar controls that keep gaps to a minimum
Manage your patients better
Client profiles capture nuanced details and session histories so you can better manage patients and deliver more personalized therapy
Automated scheduling for busy practices
Manage appointments with built-in flexibility for mental health professionals, reducing no-shows with automated reminders and required confirmations
Patient-friendly online booking, 24/7
Empower clients to book appointments when it's convenient for them, supporting consistent engagement with their mental health care
Connect remotely with telehealth appointments
Telehealth software connects you with your patient, offering convenient and secure virtual appointments.
Secure reminders that reduce no-shows
Keep sessions filled and protect practice time while safeguarding patient privacy with HIPAA-compliant notifications and reminders.
Manage prescriptions seamlessly
Send e-prescriptions instantly to connected pharmacies, cutting patient wait times and streamlining medication access—all within your practice management system.
Manage your practice more efficiently
Remove financial barriers to care
Accept HSA and FSA payments for therapy sessions, making mental health care more accessible to patients and ensuring that they commit to their treatment plans.
Switch to digital, HIPAA-compliant patient records
Create EMR, patient SOAP notes, intake forms, waivers, and capture required signatures with Dual Signatures. All documentation is secure and easily retrieved.
Comprehensive billing tools
Tap, pay, done
Simplify end-of-session payments with fast, secure processing that respects client privacy and your time
Streamlined billing and payments
View patient billing details, send digital invoices, and set recurring payments to simplify—and expedite—the billing process
Protect your time and revenue
Automatically charge no-show and cancellation fees, collect session deposits at booking, and access full billing history when you need it
Build trust with professional branding
Project credibility and build trust with a custom-branded booking experience and MySite—your fully integrated practice website.
Switch to Vagaro with confidence
Securely migrate your client records, appointment history, and schedule to Vagaro's mental health practice software at no cost with dedicated onboarding support.
“I'm so glad I came across this company... everything you can think of is on here, from disclaimers, payment plans, & saved details of clients.”
Tamarajade H.
Therapist
Pricing that fits your business
Mental Health Software & App FAQ
- What is mental health software?
Mental health software is a tool for your practice to manage business operations. It helps businesses schedule appointments, accept payments, record EMR patient notes & more.
- How much should I expect to pay for mental health software?
Mental health software prices can vary from limited, free plans to monthly rates over $200. The Vagaro software has a base $23.99 monthly cost that includes scheduling, 24/7 customer support, & many more solutions.
- How can I use mental health software to help grow my business?
Vagaro mental health software helps business owners grow their business by:
• Automating many daily operation tasks
• Engage with & market to patients in new ways- Does most mental health software include an integrated billing system?
No, most mental health software require business owners to find their own payment solution. However, Vagaro offers a billing system that integrates seamlessly with their mental health software.
- Is customer support typically included with mental health software?
Although customer support is typically included with mental health software, it's often limited to phone support or a help page. Vagaro offers phone support, online chat, a dedicated support site & a YouTube support channel filled with intuitive videos to help solve your software questions.
- How can I integrate mental health software into my business operations?
Vagaro offers multiple options to help transition businesses to their mental health software. These include:
• Importing patient lists through the friendly integration team
• Weekly online class training when you need it
• 24/7 Customer support specialists- How can mental health CRM software make managing my practice easier?
Mental health CRM software helps you organize patient information in one place, from contact details to treatment history. Vagaro’s CRM system simplifies appointment scheduling and patient reminders. With these tools, you can focus more on patient care and less on administrative tasks.
- What features should I look for in CRM software for mental health practices?
When choosing CRM software for your mental health practice, look for these key features:
- Appointment scheduling and reminders
- Secure patient record management
- Marketing tools for client engagement
- Easy billing and payment processing
Vagaro’s CRM for therapists includes all of these features and more, helping you streamline your practice and provide better care.
- How does CRM software improve patient retention in mental health practices?
CRM software for therapists can greatly improve patient retention by helping you stay connected. Vagaro’s CRM allows you to send follow-up messages after sessions, appointment reminders, and even promotions. This consistent communication keeps patients engaged with their treatment plans and encourages them to return for future sessions.
- Why choose Vagaro’s CRM for mental health practices?
Vagaro’s CRM for mental health practices provides an all-in-one solution. It’s designed to:
- Help you track patient progress
- Make scheduling and payment processing easier
- Offer tools for marketing and communication
With Vagaro’s CRM, you can access all the tools you need to run your practice efficiently from your phone, giving you flexibility on the go.
- How can I use CRM software to stay connected with my patients?
Vagaro’s CRM includes tools that help you stay in constant touch with your patients. Here’s how you can use it:
- Send timely appointment reminders
- Follow up after treatment sessions
- Send personalized messages or special offers
- Inform patients about new services or updates
These features ensure that patients feel supported and valued, helping to strengthen your relationship with them.