Coaching software that empowers your business
Vagaro's coaching management software brings out the best in your business so you can bring out the best in your clients.
All the tools coaches need to thrive
Flexible scheduling that adapts to you
Manage recurring client sessions, customize appointment lengths and accommodate diverse client schedules
Reach clients ready for coaching, 24/7
Make it easy for clients to book coaching sessions whenever it fits their schedule—simple, seamless, and confirmed instantly
Digital forms streamline client onboarding
Collect client intake forms, assessments, and agreements online—all securely stored and easy to access anytime
Build stronger client relationships
Coaching CRM software tracks clients’ progress, goals and preferences to deliver more personalized coaching over time
Business growth insights at your fingertips
Track booking patterns, revenue trends, marketing campaigns and more with real-time reporting dashboards
Protect your revenue, stay on schedule
Keep sessions consistent with automated text reminders and instant confirmations that keep clients engaged and accountable
Expand your reach with virtual coaching
Connect with clients across any location or time zone through convenient, secure virtual sessions.
Reduce no-shows automatically
Automated appointment reminders help reduce no-shows and last-minute cancellations, while protecting your time and revenue.
Effortless 24/7 booking & client capture
Reach clients where they prefer to book
Capture every potential client with 24/7 online booking from social media, Apple Maps, Yelp, your website and the Vagaro Marketplace.
Stay connected with 2-way chatting
Send personalized resources and answer questions instantly through Vagaro Connect. Maintain work-life balance while keeping clients on track.
Payment tools built for professional coaches
Get paid on time, every time
Get paid reliably and efficiently with secure coaching billing software that works everywhere you do—with rates starting at just 2.2%
Quick, frictionless payment
Integrated POS system lets clients pay quickly and securely via Tap to Pay with Apple Pay, Google Pay, or contactless cards
Automated billing protects your revenue
Enable recurring billing and sell coaching memberships and session packages for recurring revenue you can count on
Attract ideal clients with smart marketing tools
Connect with clients through AI-enhanced email and text campaigns.
Own your niche, elevate your brand
Build immediate trust online with MySite—your fully integrated, custom-branded coaching website.
Switch without losing momentum
Enjoy White Glove Service and support from day one. We’ll move all your client info, booking history, and scheduling data to Vagaro's coaching software—completely free.
The software of choice for results-driven coaches
“EASY, fast and convenient. I love that I can book appointments without having to call and being placed on hold while they search for appointment times.”
“This product has helped me reach more customers than I thought possible from my small town! The ability to network and reach out to such a broad base is wonderful for any new business seeking clients.”
“I find Vagaro amazing... I have used other POS software in the past and have to say Vagaro is the best. It is so easy to use, it offers all the features you need and more, it is a great system.”
“I really like the service and appointment feature allowing clients and customers to select their desired service and schedule based on their availability. Great system to book appointments and build clientele.”
Pricing that fits your business
Coaching Software FAQ
- What is coaching software and how can it benefit my business?
Coaching software is a tool that helps coaches manage clients, schedule sessions, track progress, and handle payments efficiently. With a platform like Vagaro, coaches can streamline administrative tasks, focus on delivering impactful sessions, and grow their practice effectively.
- How can I manage client coaching sessions more effectively?
Managing client sessions means keeping schedules organized, sending reminders, and tracking notes. Coaching software like Vagaro makes it simple to book appointments, send automated reminders, and maintain detailed client records, helping every session run smoothly.
- What features should I look for in coaching software?
Important features include online booking, client management, payment processing, and session tracking. Vagaro’s coaching software provides all of these, allowing coaches to save time, stay organized, and deliver a professional experience to their clients.
- Can a coaching software help me attract new clients?
Yes. Tools like online booking, automated reminders, and client management make it easier for new clients to find and work with you. Vagaro also offers options to create a branded website or app, expanding visibility and helping coaches reach more clients.
- How does coaching software simplify payments and invoicing?
Coaching software automates invoicing and payments, reducing manual work. With Vagaro, coaches can send invoices, accept online payments, and integrate with accounting tools, keeping finances organized and stress-free.
- Is coaching software suitable for solo coaches or small practices?
Absolutely. Coaching software is designed to scale with your business. Vagaro provides easy-to-use tools that help coaches manage client scheduling, payments, and records efficiently, whether they’re solo or running a small team.