Client forms & waivers software
Choose a form template or create your own
Web-based client forms & waivers with powerful automation. Perfect for salons, spas, and wellness businesses.
Streamlined, automated, and secure client forms
Import forms with Vagaro AI
Our AI Form Builder generates ready-to-use digital forms from uploaded PDFs, Word files, or images. Save time with automated formatting, no prompt needed.
Seamless booking integration
Collect client information automatically during booking, Reduce wait times with advance form completion, and keep all records secure, compliant, and easily accessible.
HIPAA-compliant records
Protect client information with EMR and HIPAA-compliant SOAP notes. Upload patient photos securely and maintain accurate digital records for complete documentation.
Smart form management
Automate when client forms & waivers are sent based on service type or membership. Set expiration dates to keep records current. You can even send manually when needed or require completion for specific bookings.
Collect, customize, and manage client info with ease
Versatile form modules
Add multiple-choice, short answers, contact information fields or even picture uploads to collect the information you need.
Fully customizable
Build custom client registration forms with simple drag-and-drop tools and flex column layouts.
Client data management
Keep digital client records secure, organized, and accessible.
Form insights
Optimize your salon or spa client intake process with response analytics.
“[Vagaro] has taken so many of the little things off of my plate....The forms on Vagaro have really helped us get everything that we need before the client even sits in our chair.”
Kabra Steinberg
Owner, Moss Hair Salon
Granite Bay, CA
Pricing that fits your business
Forms FAQ
- What are the benefits of using web-based client forms for my business?
Web-based client forms make it easy to collect, organize, and securely store information online—no paper needed. For beauty, wellness, and fitness professionals, digital forms save time during check-in, reduce manual data entry, and keep client records accessible from any device. Vagaro’s web-based forms automatically sync with client profiles, helping businesses streamline operations and deliver a seamless client experience.
- How can I create custom digital waivers and consent forms for my salon or spa?
With Vagaro, you can easily design and customize digital waivers for your business using drag-and-drop tools. Add multiple-choice fields, short answers, file uploads, and digital signatures to fit your exact needs. Once completed, forms are automatically stored and linked to each client’s profile, keeping everything organized and secure.
- Are online client forms HIPAA-compliant?
Yes—when using a platform like Vagaro, all client data collected through web-based forms is protected under HIPAA compliance standards. This ensures sensitive health and personal information stays private and secure, making it ideal for wellness and fitness businesses that handle client medical histories, treatment details, or health waivers.
- How do digital forms improve the client experience?
Digital forms simplify the booking and check-in process. Clients can complete registration, consent forms, or health questionnaires before their appointment, reducing wait times and paperwork. Vagaro’s integrated forms make the experience even smoother by automatically updating client records and ensuring professionals have all the information they need ahead of time.
- Can I import existing client forms into a digital format?
Absolutely. With Vagaro’s AI Form Builder, you can upload existing PDFs, Word files, or images, and they’ll automatically convert into ready-to-use web-based forms. This makes it easy for beauty, wellness, and fitness professionals to transition from paper to digital without starting from scratch.
- What type of information can I collect with online client forms?
Web-based client forms let you gather a wide range of information, from basic contact details and client preferences to digital signatures and consent acknowledgments. Depending on your business needs, you can also collect health info, service preferences, intake questions, and even payment details.