Physical therapy software that strengthens your practice and patient care
Simplify scheduling, billing, and documentation with all-in-one software built for independent therapists to enterprise clinics.
Brands that trust Vagaro
Features built for physical therapy clinics
Streamlined scheduling for your PT practice
View all therapist calendars, access patient visit history, manage appointments, and send reminders from one place. Full access on any device.
Capture and track every step of recovery
Collect personalized insights with Custom Fields to track evaluations, exercises, pain levels, recovery milestones and more—all in one organized patient profile.
Coordinate clinic resources intelligently
Allocate treatment rooms and specialized equipment strategically across your team's schedule. Avoid conflicts and keep your clinic running efficiently.
Secure EMR, streamlined workflow
Build EMR notes, intake forms, and waivers—all stored securely and accessible in seconds. Eliminate paperwork while maintaining HIPAA standards.
Data-driven insights grow your practice
Real-time reporting dashboards reveal exactly how your practice is performing. Understand patient demographics, booking patterns, and more.
Grow your patient base with easy marketing
Reach patients with targeted, AI-powered email and text marketing campaigns, plus real-time 2-way messaging.
Physical Therapy Software & App FAQ
Good physical therapy software helps you manage every part of your practice — from patient records and scheduling to payments, reminders, and marketing. Vagaro handles all of those: it offers scheduling, client/patient management, SOAP note and charting capabilities, secure payment processing, and even tools to help bring in new clients.
Yes — Vagaro lets clients book appointments online via your business page, the Vagaro Marketplace, or through integrations with platforms like Instagram, Facebook, Yelp, and Apple Maps. You can set appointment intervals (e.g. 15, 20, 30 minutes), control lead times, require card information for bookings, manage waitlists, and send automated reminders — all helping reduce no-shows and streamline calendar management.
Vagaro lets you accept payments securely and flexibly. You can process card payments, support contactless payments such as Apple Pay or Google Pay, store client cards on file, accept deposits, and apply no-show or cancellation fees when needed. The built-in POS (point-of-sale) system — including devices like the PayPro terminal — integrates fully with scheduling and checkout to make billing smooth and professional.
Absolutely. Vagaro offers robust client-management features: you can keep detailed patient records, use custom forms, track appointments, products and purchases, gift certificates, and more. This centralizes client history and helps you stay organized — vital when managing multiple clients, sessions, and therapy plans.
Yes. Vagaro’s physical therapy software is fully HIPAA-compliant, meaning all patient data, documentation, and communication are encrypted and securely stored. Access is permission-based, ensuring only authorized staff can view or update sensitive information. This level of security helps physical therapists maintain legal compliance, protect patient privacy, and confidently manage electronic health records within the platform.
Yes. Beyond scheduling and payments, Vagaro offers features to help you attract and retain clients: listing your business on the free Vagaro Marketplace for more visibility, automated reminders and notifications to clients, email/text marketing tools, and reporting dashboards for business performance. This gives you the tools to manage, grow, and scale a physical-therapy practice efficiently.