The Best Scheduling Software for Massage Therapists

With a busy day of appointments, billing, SOAP notes, and marketing, it takes a ton of organization and planning to be a successful massage therapist

So, anywhere you can automate your massage practice (and save time in your day) can be a game-changer.

That’s why it’s so important to have a massage booking software you can count on.

To make your research process a little easier, we break down the best massage therapy scheduling software out there.

We account for software features and cost, so you can make the right decision for you and your clinic. 👇

5 Best Massage Appointment Scheduling Platforms:

• Vagaro
• Jane
• MassageBook
• Acuity
• Cliniko

The Best Online Scheduling Software for Massage Therapists

Vagaro

Best for:

• Larger practices or clinics, especially those that depend on Yelp for a lot of their revenue
• Clinic with multiple massage therapists

Pros:

• You can think big. This massage booking app can handle a large number of staff members and multiple locations.
• It’s great if you need a clock-in/clock-out feature for your therapists.

Cons:

• If you’re just starting your massage therapy business, Vagaro may have too much to consider. (More tools can be more complicated.)

Key Features:

• Customer support via phone, email, and chat
• Ability to build your website using their templates
• Yelp, Instagram, and Facebook integrations

Cost:

Jane

With robust charting capabilities, integrated payment processing, and online booking tools, Jane is an online platform for health and wellness practitioners that makes it simple to book, chart, schedule, bill and get paid.

Best for

• Health, wellness and fitness professionals, including massage therapists, physiotherapists, chiropractors, and other healthcare practitioners

• Solo practitioners or multi-location clinics with multiple staff members

Pros:

• Available online and on any device, Jane offers branded online booking, beautiful scheduling, insurance management, customizable charting, online intake forms, patient reminders, integrated payment processing, online appointments (telehealth) and more

• The patient charting system in Jane App offers tools to streamline documentation, like smart narratives and voice-to-text dictation, reducing manual data entry time

• Award-winning customer support and user-friendly interface

Key Features:

• Scheduling: Organized calendar where you can support solo practitioners and multi-location clinics

• Charting: Template library packed with charts, forms, SOAP notes, and surveys, with customizations to meet the needs of any clinic chart privately or share with the whole clinic, add video or photos to capture a patient's condition

• Online Booking: Custom-branded patient portal for appointment scheduling from any device

• Payments: Securely capture credit card during the online booking process; generate invoices, receive payments, and automatically sync billing information to your reports with multiple payment options. Integrated card terminal available

• Automation: Patient reminders, online intake forms, automated billing workflows

• Apps: Mobile apps for iOS and Android for both practitioners and clients

Cost:

Jane app pricing starts at $54/month,.

MassageBook

Best for:

• Solo or group massage practices, bodyworkers, and wellness professionals

Pros:

• Use the booking software free for the first year (Transition Plan0.
• MassageBook offers a free website that integrates with all of its features.
• They have client membership programs to boost rebooking.

Cons:

• They don’t have built-in payment processing. You have to use Square or Stripe integrations.

Key Features:

• Ability to manage gift cards
• SOAP notes
• Website integrations

Cost:

Free Transition Plan for your first year, then three tiers for pricing:

• $19.99
• $37.99
• $47.88

…depending on your clinic’s needs and size. 

Acuity

Best for:

• Well-established massage practices looking for advanced and customizable features

Pros:

• Acuity is owned by Squarespace, which launched an Acuity scheduling integration.
• Acuity has more integrations than any other scheduling app, like PayPal, Mailchimp, and Quickbooks.

Cons:

• They don’t offer phone support, so customer service may be slow to reply.
• The advanced and customizable features come with a pricey upgrade.

Key Features:

• Users have the ability to manage multiple calendars and locations.
• You can customize your scheduler with your logo and company colors, if branding is super important to you.
• You can use PayPal, Square, and Stripe integrations for payment processing.

Cost:

Cliniko

Best for:

• Massage therapists who work for a medical practice
• Anyone geared towards healthcare that needs insurance, billing, and SOAP notes

Pros:

• Cliniko has all the tools for healthcare practice management.
• The booking app integrates with Mailchimp and Xero.

Cons:

• This massage booking software may have too many tools for a small massage practice.
• Cliniko doesn’t have apps for iPhone or Android.

Key Features:

• SOAP notes
• Billing and invoicing
• Employee management

Cost: