Vagaro vs. GlossGenius: Which Booking Software is Truly the Best Value?

There’s no shortage of booking software options—and even more opinions about which one offers the best price. But where does “too expensive” actually begin, and is “too cheap” even a real thing? Should pricing be built around tiered plans that bundle features into basic, intermediate, or gold-level packages that force you to upgrade? Or is an à la carte model—where you start with what you need and add premium features only as your business grows—the smarter approach? Then there’s the question of contracts (which, frankly, aren’t for us).

But no matter how a platform structures its pricing, the real question is always the same: what kind of value are you getting for your money? As established platforms like Gloss Genius gain attention with sleek design and simplified pricing, it’s worth looking closely at what’s actually included—and what costs extra. While some competitors continue to raise prices while narrowing access to essential features, Vagaro continues to deliver the most functional tools beauty and wellness professionals need at its $23.99 price point, with premium features available only when and if they make sense for your business.

À La Carte vs. Tiered Plans: Finding a Pricing Model That Works for You

When we talk about pricing that delivers true value, it’s not just about the number on the page — it’s about what you actually get for that price.

As we've alluded to, some booking platforms bundle features into rigid tiers that force you into a higher plan just to unlock what should be considered essential for running a professional business. The à la carte approach, by on the other hand, lets you pay only for what you need without surprise hikes when your business grows.

A perfect example of these differing approaches can be seen in Vagaro vs. Gloss Genius.

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Vagaro vs. GlossGenius: A Direct Pricing Comparison

GlossGenius uses a tiered subscription model with three main plans:

• Standard ($24–$28/month)
• Gold ($48–$56/month)
• Platinum $148–$168/month)

Each tier bundles features together, meaning to unlock certain capabilities you must pay a higher subscription price — even if you don’t need everything in that tier. For example, features like forms & waivers, waitlists, employee time tracking, and Google booking integration require upgrading from Standard to Gold. Small wonder, then, why the Gold plan is the preferred plan among Gloss users.

Here's a simple thought exercise: Imagine your standard cable package has everything you need—except your one or two favorite shows. The ones you actually look forward to each season and can’t stand to miss. To get those shows, you’d have to upgrade to a much pricier package packed mostly with stuff you don’t care about. Pretty frustrating, right?

By contrast, Vagaro’s pricing model starts lower ($23.99/month) and doesn’t force you into strict tiers. It gives you get a core suite of features right away, and then let's you add only the premium tools you want rather than being bumped into a more expensive plan.

One of these premium features, for example, could be Vagaro's custom Forms (an additional $10), a powerful feature especially useful if you offer fillers, massage, tattoos/piercings, or other services that require waivers. It can also make creating employee, or booth renter contracts particularly easy—unless you're comfortable doing this how you've always done it.

You have to wonder what the term, "Gold Standard," means for some companies. Or, is it fair to say that one company's "Standard" is another company's "Gold"? In any case, let's explore more of what comes standard with Vagaro, some of which Gloss requires an upgrade to access.

Essential Features Included in Vagaro’s Base Price (No Upgrade Required)

We believe that running your business requires more than just a calendar and online booking. That’s why these essential features come included in Vagaro’s base price—so service providers can not just get started, but hit the ground running… and sprint.

Waitlist & Resource Management

Busy is busy, whether you’re running a large salon or just renting a chair. Keeping a smooth schedule, avoiding hiccups or delays, and making sure your chair stays full is a daily challenge for businesses of all sizes.

Waitlist management keeps potential clients in the loop when cancellations happen, freeing up open slots on your calendar. Resource management makes sure you’re not scrambling over a processor, tanning booth, or waxing room with a coworker when you need it most. We know you’ve probably been there. With Vagaro, you don’t have to be. We think these features are golden—where we part ways with GlossGenius is that they lock them behind a “Gold”-level upgrade.

Custom Hours & Gap Time

Managing your calendar isn’t just about filling a slot on a certain day. You need a tool that lets you customize your hours, make specific services available at specific times, and even set certain days for particular offerings.

And what about a gap-time feature that adds a buffer between appointments so you can prep a room, get your equipment ready, or just take a quick breather? We’d bet you’d use it every single day.

Notifications & Reminders

Think about how many of these reminders you send out in a single day—especially on your busiest days. You’d probably need an endless supply just to keep up. That’s exactly why Vagaro made unlimited notifications and appointment reminders a standard feature.

Booking Widgets

What’s a widget, anyway? Don’t worry about the techy details—all you need to know is that Vagaro lets clients book appointments straight from Instagram, Facebook, Apple Maps, and The Vagaro Marketplace. That means your business is everywhere your regulars and potential clients are, helping you maximize both bookings and revenue.

(BTW: Here's a nifty Vagaro scheduling hack for the iPhone/iOS)

Advanced Reporting

The important word here is "advanced." Your booking software can generate all kinds of reports, but the really deep dives—figuring out what’s driving your business and what’s holding it back—usually come at an extra cost.

Not with Vagaro. You can dig deep into service revenue, staff performance, individual client trends, which days see most bookings. Whehter you're an individual hair stylist or a medspa director, data is your friend, and Vagaro makes it ALL available to you from the beginning.

Loyalty Programs

This is a fantastic client retention and marketing feature that requires almost no upfront investment. And yet, some of the most competitive software—even Gloss Genius—doesn’t offer loyalty programs at any level.

Memberships, Packages & Gift Certificates

Steady, recurring revenue is a beautiful thing, and really important when you're starting out in the beauty, wellness and fitness industries. That's what memberships and renewable give you, and their success is measurable via reports. Gift certificates speak for themselves, and help reinforce recognition for your business.

How the Subscription Models Differ: Monthly Growth vs. Forced Upgrades

If you’re shopping for appointment booking software, you’ve probably noticed the different pricing “options” some companies offer—especially annual plans that promise the best “monthly” deal.

If that sounds a little confusing, the idea is simple: you pay a larger amount upfront for the year, and in return, your monthly cost looks lower on paper.

Gloss Genius operates with this kind of structure:

Standard Plan (Solo pros & new businesses)

• Annual billing: $24/month
• Monthly billing: $28/month

Gold Plan (Growing solo pros & small teams)

• Annual billing: $48/month
• Monthly billing: $56/month

Platinum Plan (Larger teams or scaling businesses)

• Annual billing: $148/month
• Monthly billing: $168/month

Vagaro offers a different approach:

1 bookable calendar: $23.99/month

Add additional calendars (staff/providers): $10/month each up to 7 calendars, then flat pricing after that level.

This means your core Vagaro subscription scales with how many team members you schedule — not by locking more features behind higher tiers. You pay monthly and only grow costs when your business actually grows or you add features.

The “annual discount” might sound appealing, but there’s a catch: you’re locked into a full year of features—whether you use them or not. And there’s another factor at play here, a subtle trap that’s worth being aware of.

The Truth About Annual Discounts and the "Sunk Cost" Trap

Ever notice how the longer you stay with a company, the harder it feels to leave? Sometimes that’s because you’re genuinely happy with the service. But in many cases, it’s due to something known as the “sunk cost fallacy.”

It sounds like the kind of term you’d only hear in a boardroom, but it’s something regular people and business owners run into all the time. Put simply, it’s the hesitation to leave a company or service because of how much time and money you’ve already invested—made even worse by the idea that switching would be confusing or time-consuming—even when it’s pretty clear another option would actually be better for you.

In other words, you stick around because you’ve already paid for the year and want to “get your money’s worth.” That’s the situation many businesses can find themselves in when opting for annual pricing like the plans described above. Technically, it’s not a contract—you can leave at any time. But in practice, some companies know they’ve got you anyway. You’ve already paid, and even if you’re unhappy with the software or see a better fit elsewhere, switching still means paying to get started with a new platform on top of what you’ve already spent.

The sunk-cost effect makes can make switching feel harder than it should. For its part, Vagaro tries to soften things by offering free onboarding and data transfer from any software to all newcomers.

The Bottom Line: Why Vagaro Wins on Long-Term Value and Flexibility

At the end of the day, Vagaro takes a commonsense approach to value. Instead of asking you to commit for a year or upgrade just to unlock basics, it lets you stay month-to-month and add tools only as they become relevant. If your needs change, your software — and your costs — can change with them.

That flexibility doesn’t just make Vagaro easier to start with; it makes it easier to stay with over time. You’re not paying ahead for features you might outgrow, and you’re never stuck trying to justify a platform simply because you’ve already paid for it.