Physical therapy software: Less paperwork, more patient care
Simplify scheduling, reminders, billing, documentation, and marketing—so you can focus on helping patients heal.
Features built for physical therapy clinics
Patient booking simplified
Patients can book appointments 24/7 from Instagram, Facebook, Apple Maps, Yelp, or your website. Never miss a potential patient, wherever they find you.
Streamlined scheduling for your PT practice
View all therapist calendars, access patient visit history, manage appointments, and send reminders from one place. Full access on any device.
Coordinate clinic resources intelligently
Allocate treatment rooms and specialized equipment strategically across your team's schedule. Avoid conflicts and keep your clinic running efficiently.
Secure EMR, streamlined workflow
Build EMR notes, intake forms, and waivers—all stored securely and accessible in seconds. Eliminate paperwork while maintaining HIPAA standards.
Data-driven insights grow your practice
Real-time reporting dashboards reveal exactly how your practice is performing. Understand patient demographics, booking patterns, and more.
Grow your patient base
Reach patients with targeted, AI-powered email and text marketing campaigns, plus real-time 2-way messaging.
Optimized PT booking
Schedule sessions smarter
Access your practice from anywhere and any device. Set appointment lead times, search intervals, and the order in which service providers are listed.
Effortless patient booking
Enable your patients to easily book, manage their appointments and view services whenever they need with the client-facing Vagaro app.
Payment processing for modern practices
Industry-low processing rates
Get paid reliably and efficiently with secure physical therapy billing software with rates starting at just 2.2%
Secure, contactless checkout
Accept payments quickly and securely with tap-to-pay or contactless cards, powered by our fully integrated POS system.
Protect your schedule and revenue
Minimize no-shows and last-minute cancellations by requiring credit card information upfront. Payment methods are securely stored for future billing,
Flexible payment with HSA/FSA
Accept HSA and FSA payments for physical therapy services, reducing out-of-pocket costs so patients complete their prescribed treatment plans
Secure EMR charting and SOAP notes
Document patient progress efficiently with HIPAA-compliant SOAP notes that capture symptoms, assessments, treatment plans and more.
Professional branding meets seamless booking
Create a strong digital presence and build patient confidence with MySite—your fully integrated practice website.
Make the switch with no disruptions
Securely transfer your patient records, SOAP notes, appointment history, and more to Vagaro's physical therapy software platform—at no cost.
The best physical therapy software
“I love the scheduler, ease of documentation, website and customer service.”
“The software is easy to use... for canceling or changing appointment times. The email and text reminders are also helpful and timely.”
Pricing that fits your business
Here's what you'll pay:
1 bookable calendar
*Cancel anytime with no cancellation fees
Physical Therapy Software & App FAQ
- What features should I expect from physical therapy practice management software?
Good physical therapy software helps you manage every part of your practice — from patient records and scheduling to payments, reminders, and marketing. Vagaro handles all of those: it offers scheduling, client/patient management, SOAP note and charting capabilities, secure payment processing, and even tools to help bring in new clients.
- Can I let clients book physical therapy sessions online and manage scheduling easily?
Yes — Vagaro lets clients book appointments online via your business page, the Vagaro Marketplace, or through integrations with platforms like Instagram, Facebook, Yelp, and Apple Maps. You can set appointment intervals (e.g. 15, 20, 30 minutes), control lead times, require card information for bookings, manage waitlists, and send automated reminders — all helping reduce no-shows and streamline calendar management.
- How does Vagaro help with payment processing for physical therapy services?
Vagaro lets you accept payments securely and flexibly. You can process card payments, support contactless payments such as Apple Pay or Google Pay, store client cards on file, accept deposits, and apply no-show or cancellation fees when needed. The built-in POS (point-of-sale) system — including devices like the PayPro terminal — integrates fully with scheduling and checkout to make billing smooth and professional.
- Does Vagaro support client records, forms, and documentation relevant for therapy practices?
Absolutely. Vagaro offers robust client-management features: you can keep detailed patient records, use custom forms, track appointments, products and purchases, gift certificates, and more. This centralizes client history and helps you stay organized — vital when managing multiple clients, sessions, and therapy plans.
- Is physical therapy software HIPAA-compliant and secure for storing patient information?
Yes. Vagaro’s physical therapy software is fully HIPAA-compliant, meaning all patient data, documentation, and communication are encrypted and securely stored. Access is permission-based, ensuring only authorized staff can view or update sensitive information. This level of security helps physical therapists maintain legal compliance, protect patient privacy, and confidently manage electronic health records within the platform.
- Can I use marketing tools and business-management features with physical therapy software to grow my practice?
Yes. Beyond scheduling and payments, Vagaro offers features to help you attract and retain clients: listing your business on the free Vagaro Marketplace for more visibility, automated reminders and notifications to clients, email/text marketing tools, and reporting dashboards for business performance. This gives you the tools to manage, grow, and scale a physical-therapy practice efficiently.