Running a medspa is an art and a science. For Dr. White, pharmacist and owner of [Hello Beautiful Medspa](https://www.vagaro.com/hellobeautifulllc1) in Idaho Falls, ID, that balance means offering patients a full range of aesthetic treatments from Botox and PDO threads to weight-loss injections and beyond. But with so many treatments comes another daily responsibility: filing prescriptions.  

> Pretty much every day I need to write a prescription” Dr. White explained. “Whether it’s giving acyclovir before lip filler or managing weight loss with tirzepatide, prescriptions are constant.

## Life Before Vagaro’s E-Prescribe 

Before discovering [Vagaro’s new e-prescribe feature](https://www.vagaro.com/learn/benefits-of-eprescribe), Dr. White had a process that would make most providers wince. She was personally calling in every prescription, often early in the morning or late at night.  

> I was getting up early and calling them in before patients arrived, or waiting until the evening,” she said. “If I got an answering machine, it took 10 minutes. If I had to talk to someone, it took about 20 minutes or more.

Without a receptionist or support staff, all the responsibility fell on her shoulders. And with multiple prescriptions a day, the time quickly added up.  

## Why Dr. White Tried E-Prescribe 

As an avid [Vagaro](https://www.vagaro.com/pro/medical-spa-software) user since 2021, Dr. White jumped at the chance to beta test e-prescribe.  

As both a provider and pharmacist, she already understood the [benefits of e-prescribe](https://www.vagaro.com/learn/benefits-of-eprescribe). 

> I saw e-scribing all the time in the pharmacy. It’s common practice, so I trusted the process right away. It’s easier and faster.

## First Impressions: Simple, Fast, Seamless 

Dr. White was immediately impressed.  

> I was extremely impressed with how easy it was to find the drug, how easy it was to select the direction, and how simple it was to assign each patient’s preferred pharmacy.  

That last point was a game-changer. Previously, she had to keep physical notes about which pharmacy each patient used. Now, it’s all saved in Vagaro.  

And the learning curve? She says practically nonexistent. Dr. White tried the first e-prescribe at home in case she came across any challenges, but she was pleased to find it took only a couple of minutes.  



## The Impact on Daily Workflow 

Today, instead of making calls before or after hours, Dr. White sends prescriptions in just minutes, often while still talking with her patients.  

> It makes everything so much easier,” she shared. “Now I can do it in 2 minutes, on the go, and it doesn’t disrupt my day at all.

Patients may not see the behind-the-scenes difference, but Dr. White feels it every day in her schedule and stress level.  

## Beyond Prescriptions: Vagaro as a Business Partner 

While e-prescribe has streamlined her medical workflow, Dr. White also relies heavily on [SOAP notes](https://www.vagaro.com/pro/customer-tracking), photos, and [automated booking tools](https://www.vagaro.com/pro/online-booking) on Vagaro to keep her solo practice running smoothly.  

> They make me a better practitioner and a better artist. I can track weight loss progress, before-and-after filler, or Botox placement with accuracy. Patients love seeing their results, and I love the precision.

Vagaro replaced the need to manually carry out many administrative, time-consuming tasks for Dr. White, supporting her journey as a solo practitioner.  

![IMG_8370 (1).png](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/cmgqv57h1ifcc07mzfz6oz2o2)

## About Dr. WanNell White & Hello Beautiful Medspa 

Dr. WanNell White, pharmacist and aesthetic practitioner, has over eight years of experience helping clients look and feel their best. At [Hello Beautiful Medspa](https://www.vagaro.com/hellobeautifulllc1) in Idaho Falls, ID, Dr. White specializes in a wide range of services, from injectables to PDO threads to weight-loss treatments, blending science with artistry to enhance her clients’ natural beauty.  

Her passion lies in helping people achieve their aesthetic goals with treatments that boost both confidence and self-expression. With a perfect 5-star client rating, Dr. White is known for delivering personalized, professional care and exceptional results.  

 

Ready to simplify prescriptions and streamline your workflow? Discover how [Vagaro](https://www.vagaro.com/pro/medical-spa-software) can save you time and stress every day. 

How Dr. White Simplified Prescriptions at Hello Beautiful Medspa with Vagaro’s E-Prescribe

Indianapolis-based entrepreneur, Alejandra Flores, has always believed beauty is more than polished nails—it’s confidence, care, and purpose. At just 15, she started doing nails while attending high school cosmetology classes. By 2020, in the middle of the COVID-19 pandemic, she had graduated and was ready to turn her passion into a business. 

What started as private, 1:1 nail services in a small suite has since grown into AM Beauty Studio, a full-service salon, and AM Academy, a licensed training school for future beauty professionals. Along the way, Alejandra has become an award-nominated nail artist, recognized for both her craft and her entrepreneurship.  


## From a Single Suite to a Five-Star Full-Service Salon 

In her early days, Alejandra built her clientele through word-of-mouth. Each client received carefully packaged tools and personalized attention. But behind the scenes, things weren’t as smooth.  

> One Saturday, I accidentally booked four clients for the same time slot because I was trying to manage everything through Apple Calendar,” she recalled. “Tracking deposits and rescheduling was a nightmare.

That’s when she discovered Vagaro’s [booking and scheduling tools](https://www.vagaro.com/pro/nail-salon-software). With options like card-on-file, deposits, and automated reminders, she quickly eliminated double-bookings and made her operations more professional.  

Today, AM Beauty Studio offers nails, hair, and esthetic services under one roof. It’s a one-stop destination where clients can spend the entire day getting pampered. Whether it’s nails that last 4-6 weeks or the warm hospitality of coffee and conversation, Alejandra’s salon is designed for more than self-care—it’s an *experience*.  

## A Salon That Runs on Customer Service 

For Alejandra, artistry is only part of the equation.  

> I tell my students all the time that doing nails is about 30% of the job,” she explained. “The other 70% is customer service.

With Vagaro Reviews built into her profile, her five-star reputation speaks for itself. Clients say they appreciate her punctuality, friendly atmosphere, and seamless checkout powered by [Vagaro’s POS system](https://www.vagaro.com/pro/pos-hardware). 


## Rising to New Heights: Awards and Education 

Alejandra’s proudest milestone? Opening AM Academy, where she trains the next generation of nail artists and beauty professionals. With a 20:1 student-to-instructor ratio, the school prioritizes hands-on education and mentorship.  

To make beauty education more accessible, Alejandra offers bilingual classes to students with the option to enroll using Vagaro Pay Later, giving them financial flexibility while securing their spot in class.  

Her dedication to her craft has also taken her abroad. She has traveled to four countries to master techniques such as Russian-style and structured gel manicures, bringing international trends back to Indianapolis. 

But this led to some of her highest achievements thus far: being nominated for the “Nailed It” Award at iconic.25 and as Entrepreneur of the Year by Prospanica, both in the same week! 


![4F625393-48B6-40DE-A8ED-AF9724B6C202.png](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/cmgqszqzsdsm007mzucf8c5r1)

## How Vagaro Supports Growth 

Running a salon and academy comes with challenges, but Vagaro’s tools have helped Alejandra scale with confidence. Here’s exactly what she uses to stay ahead of the game: 

### Scheduling & Calendar Management 

Vagaro’s [calendar](https://www.vagaro.com/pro/calendar) streamlined her day-to-day life. Automated reminders, deposits, and card-on-file protect her time and reduce no-shows.  

### Marketing & Client Growth 

Alejandra drives new bookings through the Vagaro [Marketplace](https://www.vagaro.com/pro/marketplace) and by linking her Vagaro profile in her social media bio.  

### Revenue & Retention 

Clients who once booked two weeks in advance now schedule six to eight weeks out, keeping her calendar full of 40-50 clients per week.  

### Access to Vagaro Capital 

“Beauty school doesn’t teach you how to run a business,” Alejandra shared, and in trying times, [Vagaro Capital](https://www.vagaro.com/pro/vagaro-capital) gave her the financial breathing room to stay afloat during school and reinvest in her salon as she grew. 

### POS & Retail Sales 

Vagaro’s integrated [point of sale](https://www.vagaro.com/pro/pos-hardware) allows her to process payments quickly and track retail sales in the same system she uses for scheduling.  

> Vagaro isn’t just about organization,” Alejandra said. “It helps you scale. If you’re serious about growing, Vagaro gives you the structure and tools to do it.

## Beauty With Purpose 

When asked to sum up her business in three words, Alejandra didn’t hesitate: “Beauty with purpose.” 

Her purpose extends beyond clients and students. She also runs a nonprofit to support beauty school graduates with resources and sponsorship opportunities, ensuring they have the foundation to succeed.  

Her advice for new entrepreneurs? 
> A smooth sea never made a good sailor. Just because you’re having a rough week or month doesn’t mean it will last forever. Stay consistent with your marketing, content, and quality—and trust the process.

With [Vagaro](https://www.vagaro.com/pro/nail-salon-software) powering her growth, Alejandra Flores proves that beauty with purpose can build both confidence and community. 

 ---

To learn more about Alejandra’s services or to book your appointment at AM Beauty Studio, visit her [Vagaro booking page](https://mysite.vagaro.com/ambstudio/services).  

For aspiring nail technicians, [explore training opportunities](https://mysite.vagaro.com/ambstudio/am-beauty-academy) at AM Academy and enroll with flexible payment options through Vagaro Pay Later.  

Beauty with Purpose: How Alejandra Flores Grew AM Beauty Studio & Academy with Vagaro

The average massage therapist salary is $47,180, according to the latest data from the [U.S. Bureau of Labor Statistics](https://www.bls.gov/oes/current/oes319011.htm). That’s about $6,000 less than the *average* job in the United States.

So…

How can massage therapists make more money [**without** booking more appointments](/learn/how-to-increase-revenue-without-increasing-your-client-list/)?

(You don’t have to [overbook your schedule](/learn/building-a-weekend-as-a-business-owner). That’ll lead to burnout.)

We put together a list of tips for massage therapists to make more money. 

## [Rebook More Massage Clients](/learn/how-to-rebook-more-clients)

One simple way to make more money as a massage therapist is to focus more energy on *rebooking* current clients, instead of [finding new ones](/learn/how-to-get-new-clients).

Acquiring new clients costs up to [five times more](https://www.outboundengine.com/blog/customer-retention-marketing-vs-customer-acquisition-marketing/) than retaining a current client, so there’s a lot to gain by getting clients to book again and again.

Clients who rebook create a more stable income for your business. They also create a [positive feedback loop](/learn/the-importance-of-feedback-both-giving-and-receiving/) by recommending you to their friends and family.

A win-win for *free* word-of-mouth marketing – and maybe a [new customer loyalty program](/learn/customer-loyalty-programs-for-small-businesses-salons)?

***PS***. Learn how a [scheduling software for massage therapists](https://www.vagaro.com/pro/spa-software) can [help your business rebook clients](/learn/best-massage-booking-software).

[Learn More About Vagaro](https://www.vagaro.com/pro/spa-software)


## [Raise Your Massage Prices](/learn/is-it-time-to-raise-your-prices-how-and-when-to-have-an-increase)

We know raising your prices can seem a bit scary.

*What if my clients are upset? What if they don’t come back?*

Trust us:

[When the time comes](https://themassagebusinessmama.com/when-to-increase-rates-5-signs-its-time/), there are simple, seamless ways to increase your prices to make sure you’re charging what you deserve — without upsetting your clients.

### 1.  **Give notice:**

Let your regular clients know well in advance of any price changes. The commonly accepted timeline is at least [two months notice](https://clinicsense.com/blog/2016/10/03/how-increase-your-prices-without-losing-clients/). At the end of the day, you don’t want to surprise your clients with a price change. The more notice you can give, the better.  
    
### 2.  **Post your prices:** 

If your prices are posted on your [website](/learn/salon-website-101) or on your [online booking page](/learn/get-more-out-of-your-booking-page/), make sure they reflect your current price. This way, clients aren’t caught off guard when they come in for their appointment because they saw an old listing with your previous rates.   
    
### 3.  **Cut your regulars a deal:** 

It’s never a bad idea to reward your longtime clients. One way to do that is to offer your current clients the chance to [book in advance](https://clinicsense.com/blog/2016/10/03/how-increase-your-prices-without-losing-clients/) (and prepay) at your old rate. This will help your clients feel better about the pricing transition, and you’ll have appointments locked in for the future!

***PS***. To make sure you’re charging (at least) the average in your state, check out [Forbes Average Massage Therapist Salary by State](https://www.forbes.com/sites/andrewdepietro/2020/10/31/heres-how-much-money-massage-therapists-make-in-every-state/?sh=352321d95881).

## [Increase Tips](/learn/how-to-get-more-tips-without-asking-for-more-tips)

We all know how stressful discussing tipping can feel!

But…

In addition to providing your clients with great service, there are ways to encourage them to tip after their massage without encountering that awkward tipping moment. 

One way to avoid the awkward tipping moment is by using a service that auto-calculates tips at checkout. This helps clients avoid awkwardly doing math in their heads in front of you.

Having a [payment processing system](/learn/the-cheapest-credit-card-processor) that provides a tipping step also saves you from having to ask, which always feels a little awkward.

## Create Package Deals

[Packaging your services](/learn/book-new-clients-with-package-deals) into bundles is a fantastic way to [market you massage offerings](/learn/marketing-for-massage-therapists), incentivizing new and current clients to book.

There are plenty of benefits to packaging your services:

-   You’ll book more appointments
-   You’ll encourage repeat business
-   You’ll set yourself apart from the competition

To hook new clients into rebooking, you can create a package especially for them, like “Returning Customer Package of 5” with a little discount built in.

## Sell Products

Adding retail or merchandise to your revenue stream is a great way for massage therapists to bring in more money and make life a little easier for your clients.

If they can buy their products from you during their appointment, they don’t have to search for it in a store or go down any product rabbit holes online.   
  
For massage therapists, this could mean selling aromatherapy oils, lotions, scrubs, hot packs, massage tools, or even books.

## [Add New Massage Therapy Services](/learn/trendy-massage-services)

Whether you’re trained in sports massage therapy or deep tissue massage, a new service can open up a whole new revenue stream.

Just keep in mind, some might require [certifications or licenses](/learn/how-to-become-a-licensed-massage-therapist), so double-check before offering!

## Become an Influencer

Making it as an “influencer” seems tough, especially in a niche industry like massage therapy.

However!

Everyone is an influencer on some level. You don’t need thousands of followers or big-brand partnerships to make passive income on social media.

Try these [passive income ideas for massage therapists](https://beginnerspassiveincome.com/passive-income-ideas-massage-therapists/):

-   **Guest blogging**. A lot of publications and businesses accept guest posts from industry experts. Here’s [how to pitch your idea – even if you don’t know who to send an email to](https://www.liveagent.com/templates/guest-blogging/).  
      
    
-   **YouTube**. Start a YouTube channel and share your life as a massage therapist. (Just be careful not to violate any [HIPAA](https://www.hhs.gov/hipaa/index.html) regulations when recording or posting.)  
      
    
-   **[Affiliate programs](https://blog.hubspot.com/marketing/best-affiliate-programs)*.*** Affiliate programs are like being an influencer without the hefty contractual obligation. It’s a great passive income opportunity for massage therapists.  
      
Sign up for a company’s affiliate program (like [Amazon](https://affiliate-program.amazon.com) or [Target](https://partners.target.com)), then – whenever you feel like it – post about your favorite products with your special link. Your recommendations can turn into passive income in seconds.  

7 Money-Making Tricks for Massage Therapists

When you’ve been in the beauty industry long enough, you start to see who’s really moving the needle. When I say moving the needle, I don’t only mean when it comes to artistry (because there’s a lot of talent out there), but I also mean with the heart. For me, TONI&GUY is one of those rare leaders that makes me stop and say: *this is what it looks like to give back to an industry you truly love*.  

The reality is that traditional cosmetology schools primarily prepare students for an exam that was created in 1935 rather than for the actual demands of working in a modern salon. TONI&GUY set out to change that.  

## Fixing Beauty Education 

When I asked Zak Moscolo, CEO of TONI&GUY, about his vision, he told me he doesn’t want cosmetology to be treated like a hobby elective. He wanted to solve the ultimate question of: “How can we equip young people with real skills that create a pathway straight from high school into a reputable, sustainable career?”   

I admire the fact that he took real, concrete steps to put it into action. After speaking with superintendents of local schools, he was able to push to elevate cosmetology programs in high school - to the point that it’s now one of the top three programs taught in public schools in the area. That’s a complete gamechanger.  

## Creating Salon-Ready Professionals 

When I talk to salon owners, I hear time and time again that they’re eager to hire, but so many applicants don’t have the hands-on experience to step right up to a chair. That’s where TONI&GUY really stands out to me. Their education program bridges the gap by producing salon-ready professionals at a time when salons everywhere are struggling to hire because of lack of experience.  

According to the U.S. Bureau of Labor Statistics, employment for hairstylists, barbers, and cosmetologists is projected to grow 7% through 2033 (faster than most careers). TONI&GUY’s CTE/ISD program is directly helping to solve that workforce demand.  

## Expanding Nationwide 

What excites me most is how quickly this program is growing. Today, the program is active across eight high school districts from Texas to Pennsylvania, with plans to open 50 new locations across the U.S. next year.  

I hear from salon owners all the time that they’re eager to hire, but new graduates often struggle to transition smoothly from the classroom into the salon. It can feel like a trial by fire, and that pressure makes it difficult for both the business and the new stylist. That’s why I think TONI&GUY’s program is so powerful. Each graduate leaves not only with tools and techniques, but with the confidence and preparation to step into a salon and start contributing right away. That’s a win for the students, salons, and ultimately for the entire industry.  

![CMOs-Corner_tony-guy_article.png](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/cmf47ng90mfrp07lkbkah4g54)

## Supporting Stylists Beyond the Chair 

But they’re not stopping there. TONI&GUY is addressing another gap in the industry: healthcare. They’re offering an affordable membership plan that makes insurance accessible for students and hairdressers entering the industry.  

I can’t tell you how often I hear this concern when speaking with professionals across beauty and wellness. Lack of access to healthcare is one of the biggest unfilled gaps and one of the hardest realities for people in this industry. It’s something that keeps coming up in my conversations with stylists, salon owners, and educators. For a space where benefits have historically been lacking, this is huge. 

The way I see it, addressing healthcare isn’t just about supporting individual stylists, but more about the survivability of the industry as a whole.  

As Joshua Marzioli, President of TONI&GUY, explained: “This is a key employment retention strategy for salons. It’s the last missing piece.”  

Without solutions like this, we risk losing incredible talent to other fields that can offer stability and benefits. By stepping into this space, TONI&GUY is helping make beauty and wellness sustainable, long-term career path.  

## Building a Full Ecosystem 

TONI&GUY is taking a holistic approach by building a remarkable mind, body, and soul full-circle concept. Between their CTE/ISD education program, healthcare partnerships, salon franchising, and even a new product line, they’re creating a complete ecosystem for beauty professionals to thrive.  

I’ve had the chance to see firsthand how these pieces come together, and I’m constantly impressed by how intentional they are in addressing every stage of a stylist’s journey. I truly believe this kind of full-circle approach is exactly what the industry needs right now to retain talent and set new pros up for long-term success.  

Or as Zak put it best, “We’re continuing the legacy of turnkey operations inside of ISD high schools. It’s the synergy of brands combined to create something new.” 

## Why I’ll Always Admire Them 

At its core, TONI&GUY is still that cool brand people turn to for inspiration and motivation. But today, they’re also the ones leading and shepherding the way the industry needs. They’re showing us that if you invest in education, sustainability, and people, you upgrade not just careers but the entire industry.  

That’s why I admire them, and why I’ll always cheer on the work they’re doing to make sure beauty professionals can thrive today, tomorrow, and for generations to come.  

TONI&GUY’s Big Bet on Education, Healthcare and the Next Wave of Stylists

When you meet Scott, also known as *The Curly Scott*, prepare to be immediately struck by his passion for hair, storytelling, and making space for inclusion in the beauty industry. His journey started long before he became a salon owner and educator—back in a small Scottish village where he, as he recalls, “was the only person of color. My journey, going to high school first, going everywhere first, was unique.” 

Hair was personal for Scott before it became professional. His adoptive mother was a hairdresser, and as a teenager, he experimented with his own styles that sometimes resulted in hilarious trial and error. “I took my mom’s perm lotion and actually straightened my own hair,” he laughed. “…within a week it fell out.” 

What started as experiments soon turned into empowerment. “When I went to school, people would ask, ‘Who did that?’ And I said, ‘I designed it myself.’ People who had never noticed me before suddenly wanted me to design their haircuts. That was powerful.” 

## A Journey to Representation 

By 16, Scott was working in salons but quickly realized that the cosmetology curriculum lacked any true education about Afro or [textured hair](https://www.vagaro.com/pro/textured-hair-salon-software). “That’s when we realized there was a problem, because I wasn’t included,” he said. He later discovered that ancient Egyptians, “the first people we talk about in our hair history, actually looked like me,” yet their hair types weren’t part of the mainstream training.  

This drove Scott to pursue inclusive education for both him and future hairstylists. Today, he collaborated with institutions like Glasgow City College to update curriculums. “All we’re doing is filling in the gaps. If you know how to cut hair, then let’s look at the full spectrum. If you know how to color hair, let’s look at the full spectrum.” 

![CurlyScottCooper-Headshot-01.jpg](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/cmex4935q1djh07lgc2w4znpc) 

## Building The Curly Scott Brand 

Scott created *The Curly Scott*, a salon and education brand dedicated to inclusivity and excellence using his personal experience as the foundation of the brand. His mission is to transform the way the industry sees curly hair, starting from founding BBCURLS™️ and The BB Hair Collective, both education platforms rooted in artistry, inclusion, and culture.  

His business spans across salon services, education programs, and brand collaborations, and behind the scenes, he’s powered by **Vagaro**.  

“My business has grown with Vagaro. I have a brand, The Curly Scott. At the push of a button, I got a website, which has been fantastic. I use the portal to book my courses. I also employ a team, and Vagaro works for that too.”  

Scott loves that Vagaro is his one stop shop, but what stands out most to him is the partnership.  

“What I love is that I don’t feel as a small business that I have any less attention than the big businesses. I’ve worked with other brands before, but with Vagaro, I’ve had full attention from the most important members of the team. Vagaro takes me seriously and adapt the software to benefit my business.” 

## How Vagaro Helps The Curly Scott 

Scott has found Vagaro’s tools crucial for streamlining his services, both in the salon and in his education programs: 

- [Consultation Forms](https://www.vagaro.com/pro/forms): “Before my client comes in, they’ve already got a feel for the salon. It’s like reading The Matrix. I can quickly go through their responses before I sit down, which cuts time off my business—and time is money.” 

- **Education Metrics:** “For my education program, I use Vagaro forms before and after courses. We measure knowledge on a scale of 1-10, then again at the end. It’s been a really useful tool to show growth.” 

- **Prepaid Packages & Add-Ons:** “I like the idea that when clients book, they already know what they’re going to pay and have already prepaid. That locks in the appointment and creates structure in my diary. Vagaro even customized the packages for me so my clients can cherry pick almost a la carte but still keep it organized.” 

## A Voice for the Future 

Scott is shaping the next generation of hairstylists through advocacy, education, and mentorship. He’s pushing for a beauty industry where no one falls through the cracks. 

With Vagaro as his platform, he’s able to focus less on operations and more on that mission.  

“Vagaro gives me the tools to run my brand, my salon, and my education program—all while giving me the attention I deserve.” 

From a Scottish village to an international platform, The Curly Scott is proving that hairdressing can hold space for history, identity, and community.  

The Curly Scott: Redefining Hair Education and Growing with Vagaro 

When it comes to client communication, nothing can truly replace your personal touch. However, you can’t always be available to address every question about appointment booking, deposits, payments, rescheduling, or other concerns. That’s where AI technologies—or, conversational AI chatbots—step in. Tools like Vagaro’s newly released AI-powered chatbot feature can enhance and streamline client interactions, making your business appear more professional and efficient.

When clients visit your [website](/learn/salon-website-design-examples), a conversational AI chatbot acts as an extension of you and your team, guiding them through their inquiries with intelligent, accurate responses. Integrated with dedicated messaging platforms like [Vagaro Connect](https://www.vagaro.com/learn/improve-client-relationships-with-vagaro-connect), it ensures clients receive consistent and helpful support, even when you’re unavailable.

This widely adopted tool can transform the way you manage communication—here’s how it works, why it’s effective, and how to incorporate a conversational AI solution into your business processes.

## What Are Chatbots & Conversational AI Technology?  
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/ByZ192B1Qc2SuTyL9n5E)
So, that little bot that pops up on a website and asks how it can help you today? Or texts you back speedy, upbeat responses? Basically, these conversational ai chatbots are virtual assistants that automate, and therefore streamline, communication between current and potential clients.

How are conversational ai platforms able to approximate human-like conversations? While they can’t fully replace a “human agent”, your “virtual assistant” can interpret human language and respond to customers’ questions thanks to three fancy things called Natural Language Processing (NLP), Machine Learning (ML) and guided flows.

Let’s break those down in simple terms:

### Natural Language Processing (NLP)
NLP enables conversational ai bots to process human language, regardless of phrasing, and respond conversationally. For example, when a client asks, "Can I move my appointment?" or "I need to reschedule," it identifies the intent and provides the right response, thanks to its natural language understanding. 

### Machine Learning
Machine Learning (ML) enables AI to interpret user input and respond naturally. For example, when a client asks, "Can I move my appointment?" or "I need to reschedule," it identifies the client’s intent and responds customer requests appropriately, thanks to its natural language understanding.

### Guided Flows
Guided flows use pre-set customer queries and natural language prompts to help your clients complete tasks like booking appointments or making payments. For example, the bot may ask, “What service would you like?” followed by “Which date works best?” This ensures accuracy and keeps the process user-friendly. 

## How Conversational AI Technology Works
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/fAV6CHISUW2wGMfMuf9J)
Here's a step-by-step breakdown of the process in action:

1. **Text or Speech Input**: The user inputs text or speech into the conversational AI system.

2. **Natural Language Processing (NLP)**: The system uses NLP to analyze the input, identifying the user's intent, sentiment, and context.

3. **Machine Learning (ML)**: The system employs ML to learn from the input, continuously improving its understanding of human language.

4. **Response Generation**: Based on the user's input and the system's comprehension, a response is generated.

5. **Output**: The system delivers the response back to the user, completing the interaction.

## Key Features of AI Chatbots 
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/mi4OOZiSTCC2YepwkBew)
AI bots are very smart, and the best are created with a deep understanding of the AI technology mentioned above.

Beyond advanced NLP that enables them to understand diverse user inputs, including slang, typos, and complex sentence structures, and deliver responses instantly, AI chatbots, often referred to as virtual agents, are also known for:

### Context Retention
AI chatbots remember user preferences and conversation history to provide personalized experiences. Offers contextual responses based on past interactions or data from integrated systems. 

### Seamless Integration
AI chatbots connect with management systems, customer support platforms, and other software, enabling automation of tasks like order tracking and appointment scheduling. Vagaro’s AI Chatbot is integrated with the rest of the platform’s software, enabling it to instantly pull vital information about a business. 

### Scalability
Can handle high volumes of user interactions simultaneously without compromising performance. This is especially important to multi-location and enterprise businesses 

### Multichannel Support
Operates across many channels, such as [websites](https://www.vagaro.com/learn/beauty/9-reasons-your-business-needs-a-website), mobile apps, messaging platforms (Vagaro’s MySite, and Connect, its dedicated client messaging platform, for example). This ensures a consistent experience regardless of the channel. 

### Security
Safeguards user information with encryption and secure handling practices and adheres to privacy laws like GDPR or [HIPAA](https://www.vagaro.com/learn/wellness/rejoice-wellness-providers-hipaa-compliance-is-here). 

### Customization 
As advanced as AI is, your “virtual assistant” doesn’t have all the charm, knowledge and, let's be honest, the humanity, that you do. Sometimes, complex interpersonal interactions require a human touch.  

Even when the ai is active, you can (or should be able to) jump in and turn the chat over to "human agents" when needed. You should also be able to program when you want the ai chat to be active, whether that’s all the time, during your busiest periods, or when your business is closed. Vagaro users enjoy the ability to do both.  

## 6 BIG Benefits of AI Chatbots For Businesses 
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/zUkbchxrSXuLoJ674rmn)
Conversational ai chat bots are critical for businesses these days, especially regarding customer support and building relationships. In fact, some statistics indicate that positive bot experiences can generate up to 90% response rates and can increase conversion *significantly*.1 

Let’s examine why: 

### 24/7 Availability & Improved Accessibility 
Chatbots provide round-the-clock support, enabling clients to book appointments, ask questions, or make inquiries at their convenience, even outside business hours. This enhances accessibility for clients who may have busy schedules or need help at odd hours. 

It’s worth reiterating here that responses to client questions are *instant.* During peak hours, this helps reduce wait times and improves client engagement overall. 

### Streamlined Appointment Booking & Management 
Automated scheduling systems eliminate back-and-forth communication by allowing clients to book, reschedule, or cancel appointments directly through a chatbot, which then can reduce no-shows by sending automated reminders or follow-ups. 

### Cost-Effectiveness & Operational Efficiency 
Time is, and will always be, money, and statistics show that AI chatbots help you bank more of both2. It effectively does this by reducing the need for additional staff to handle inquiries or manage bookings, saving labor costs while freeing up employees to focus on delivering high-quality services instead of administrative tasks.  

### [**Upselling**](https://www.vagaro.com/learn/upselling-techniques-mid-market-enterprise-business-owners) & Cross-Selling Opportunities 
Chatbots can suggest add-ons or complementary services based on the client’s history or the context of the interaction. For example, recommending a brow service to a client booking a lash extension appointment or suggesting a discounted package for personal training sessions.  

According to some stats, over 60% of consumers say chatbot recommendations frequently, or always influence their purchasing decisions.3 

### Customer Experience & Retention 
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/1vQrfq0nRSWBtO9R2tJy)
Perhaps most important on this list, conversational AI can help improve customer satisfaction by providing a more *personalized and engaging experience* when you or your employees simply can’t spare the time. Customer service teams play a crucial role in integrating AI technology, particularly chatbots, to enhance efficiency and improve customer experience (CX)

It does this by remembering client preferences, offering tailored suggestions, and providing quick answers to FAQs, such as service details, pricing, or location information, to enhance client satisfaction.

Packaging convenience with a sense of personalized care—even before clients walk through your doors—is a proven way to build loyalty and ensure they keep coming back.

### Lead Generation & Conversion
AI Chatbots can capture potential client details and guide them through your customer journey, from inquiry to [booking](https://www.vagaro.com/learn/beauty/6-tips-to-make-salon-booking-easy). Answering initial questions eventually helps convert casual visitors into paying clients. 

Analyzing these interactions also gives you insights into client preferences, frequently asked questions, and popular services, which can be used to inform future marketing strategies and improve service offerings. 

## 5 Tips for Using a Chatbot 
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/vodKR1hVSjiYTj811vOZ)
Conversational ai systems typically come with various software platforms or are installed as an update. 

Luckily, you aren’t designing it or tasked with “implementing” it into your booking and management software. Vagaro users need only turn this feature on and manage it from their software, which, as this easy-to-read [support article](https://support.vagaro.com/hc/en-us/articles/31806231306779-Set-Up-A-Chatbot-for-Your-Business-with-Vagaro-AI) shows, is pretty intuitive. 

But there are 5 pointers to keep in mind that will help you can maximize the efficiency of your AI chatbot, improve customer engagement, and achieve a strong return on investment: 

### Identify Use Cases
Decide whether your AI chatbot will primarily handle client support, booking appointments, marketing, or all the above. Track metrics like response accuracy and resolution time to measure success. 

### Use Conversational Language
Make the bot sound approachable and aligned with your brand voice and target audience. Avoid repetitive answers by programming multiple response styles for common queries. Increased customer engagement requires that clients be, well, engaged.

### Ensure Total Accuracy
Take the time to ensure that what your bot tells people is accurate. For example, Vagaro’s AI Chatbot pulls vital information about a business and its services straight from a user’s account, so the information found there should be 100% accurate. 

### Refine Your FAQ Responses
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/0yGwCbXyRcqOcdvjqY36)
Cover your clients’ frequent questions clearly and succinctly. Set up fallback options to transfer clients to you or a service provider when needed. 

### Understand Your Clients
Learn the most frequent questions, pain points, and preferred interaction styles of your target demographics. Pay attention to user data to provide tailored responses and recommendations. 

**Sources:** 

1. [https://techreport.com/statistics/software-web/chatbot-statistics/](https://techreport.com/statistics/software-web/chatbot-statistics/) 

2. [https://explodingtopics.com/blog/chatbot-statistics#chatbot-cost](https://explodingtopics.com/blog/chatbot-statistics#chatbot-cost) 

3. [https://learn.g2.com/chatbot-statistics ](https://learn.g2.com/chatbot-statistics)

How Vagaro's AI Chatbot Transforms Client Interactions

Hair loss is more than just a physical change; it’s an emotional *journey*, one that can feel overwhelming and isolating. While hair loss can often be caused by autoimmune conditions like alopecia areata; trichotillomania, also known as hair-pulling disorder, is categorized as a mental health condition.

This is the daily reality for **5 to 10 million** Americans living with trichotillomania, a condition that turns an internal battle into a visible one.1 That’s why recognizing Trichotillomania (TTM) Awareness Week, from October 1-7, is so crucial. It’s a time to stand with those affected by TTM and to shine a light on a condition that often stays hidden in the shadows. This week helps destigmatize trichotillomania, encouraging compassion and understanding for those who struggle with it daily.

To explore the real impact TTM has on people’s lives, plus resources for combatting the condition, we spoke with Helen and Jo Owens, owners of [Her Secret Hair](https://hersecrethairextensions.com/). Be sure to check out our [previous articles](https://www.vagaro.com/learn/beauty/hair-loss-awareness-month) featuring their inspiring, life-changing work in the hair loss & restoration community. Before we delve in, though, it’s paramount we understand:

## What is TTM, Really?

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/sp1RxMw7Qsmf4k9TBP8s)

Like we mentioned, trichotillomania isn’t like other types of hair loss, since it typically stems from a deeper, often misunderstood mental struggle. It’s a form of body-focused repetitive behavior (BFRB), where the urge to pull out one’s own hair becomes an overwhelming compulsion, often triggered by stress, anxiety, or emotional pain.

<BlogTipSnippet tipTitle="Did you know?" text="TTM typically begins in childhood or adolescence, with the average onset being between the ages of 10 and 13. In adolescence and adulthood, trichotillomania is more commonly diagnosed in females than males. Some studies suggest that it’s up to **4 times more common** in females during adulthood.2" />

In a recent TTM Awareness Week Instagram post (below), Helen shared how this behavior can cause lasting damage to someone’s scalp (though it’s nothing she can’t help with!) The repetitive hair-pulling doesn’t just affect a person’s appearance—it can lead to permanent hair loss and scarring. The impact is both emotional and physical, making it all the more important to understand that trichotillomania is not just a “bad habit.” It’s a difficult journey that requires the utmost empathy and support to help those affected find healing. 

<InstagramEmbed postUrl="DAotOqHquiR" />

## How to Support the TTM Community as a Beauty Professional

As a beauty industry professional, you’re likely one of the first people that someone might visit about their hair loss struggles. If you’re not particularly equipped to address a client’s hair loss concerns (which is okay!), simply being able to provide them with a safe space to communicate about their journey can make all the difference. You can also emphasize teaching your employees about TTM which helps foster empathy, while also offering private consultations or appointments that ensure your clients feel safe and comfortable. Gentle communication is the key here. By allowing clients to share their experiences on their own terms, you can help reduce the stigma around the condition in the first place.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/SSHxwwhoRPeFd0zptHzf)

Her Secret Hair personifies the golden standard of what it means to truly care for your clients’ physical AND mental wellbeing. Helen understands the emotional challenges of living with trichotillomania (TTM) and [ensures her clients always feel *fully* supported](https://hersecrethairextensions.com/how-to-empower-a-woman-losing-her-hair/). She emphasizes the importance of working alongside a therapist during the hair replacement journey, especially for those dealing with TTM, saying, “I don’t think one method can work without the other.” Beyond referrals, Helen also encourages beauty professionals to collaborate directly with mental health businesses or organizations so clients have psychological aid amidst their battle, too.

<BlogTipSnippet tipTitle="Bonus!" text="Be sure to check out our Safe Space Checklist found on our [Alopecia Areata Awareness Month article](https://www.vagaro.com/learn/beauty/alopecia-areata-awareness-month) for more tips on client empowerment." />

## Resources for Individuals with Trichotillomania

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/apvN5zYGRE8mUxYolP3Q)

If you, a loved one, or any of your potential clients are affected, it’s important to know that you're not alone in this struggle. Many people experience trichotillomania, but due to the misunderstanding surrounding the disorder, it often goes undiscussed. Support is available, whether through mental health professionals, support groups, or specialized resources. Acknowledging the condition and reaching out for help is the first step toward managing it. Here are just of the few resources available:

### Therapy & Counseling

Cognitive Behavioral Therapy (CBT), particularly Habit Reversal Training (HRT), is a widely used and effective approach to managing trichotillomania and other body-focused repetitive behaviors (BFRBs). For individuals struggling with these behaviors, working with a therapist who specializes in BFRBs can provide crucial, personalized support. 

These specialists help individuals identify triggers, develop coping strategies, and gradually regain control over their impulses in a compassionate, non-judgmental environment. Treatment is often empowering, reminding individuals that they’re not alone and that improvement is possible with the right guidance and tools.

### Hair Restoration

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/yMjJMieOTAyx2p2ltqHV)

Businesses like Her Secret Hair play a vital role in supporting individuals with trichotillomania by offering specially designed hair prosthetics. Unlike traditional wigs or hairpieces, Helen's specially-designed prosthetics provide stunning, aesthetic solutions that significantly reduce the urge to pull and contribute to the regrowth of the client's natural hair.

Businesses who understand the emotional and psychological challenges their clients face can provide customized options that make them feel understood, empowered, and beautiful.

### Support Groups

Organizations like the [Trichotillomania Learning Center](https://www.bfrb.org/about-us/our-work) (TLC Foundation for BFRBs) offer a safe and supportive space for individuals with trichotillomania through both online and in-person support groups. These communities allow people to connect with others who share similar experiences, creating an environment of understanding, compassion, and encouragement. 

Whether it's through sharing stories, learning coping mechanisms, or simply feeling heard, these groups are essential for reducing the isolation that often accompanies body-focused repetitive behaviors. The TLC Foundation empowers individuals to seek help, knowing they’re not alone on their journey to healing.

### Education & Awareness Materials

Websites like [BFRB.org](https://www.bfrb.org/) provide valuable, free resources to help educate those affected by trichotillomania, as well as their families and educators. These resources offer guidance on understanding the condition, recognizing its triggers, and developing effective coping strategies. 

Whether it's learning about the latest treatment options or finding advice on managing daily challenges, BFRB.org serves as a crucial hub of information for anyone seeking to understand and navigate trichotillomania.

---

Trichotillomania Awareness Week is a powerful opportunity for us to come together and show our support for those navigating the challenges of this condition. For the millions living with TTM, each day can feel like a battle between self-acceptance and the urge to pull, often leaving them feeling desolate and misunderstood. Let’s commit to being allies in this journey, amplifying voices that need to be heard, and offering understanding to those who may feel alone. Together, we can empower individuals to embrace their stories and find the support they deserve. 

> "Relationships are often the gateway to discovering our best selves and a way to use our lives to fulfill completely ourselves and others." - Helen Owens, author, [Finding Our She-Compass](https://www.amazon.com/Finding-Our-She-Compass-Restoration-Reconstruction/dp/1978044739)

Helen and Jo, thank you so much for imparting your knowledge, experience, and kindness with us once again as we acknowledge this special, and often unrecognized time. If you’re a business owner or beauty professional, be sure to connect with [Her Secret Hair](https://hersecrethairextensions.com/) and visit [Helen's Instagram](https://www.instagram.com/helenowens/) to learn more about their mission, how you can refer clients experiencing hair loss, and what you can do as a hair professional to empower said clients as their stylist.


If you’re in search of a business management software that can flex, scale, and grow with your vision, consider a [30-day complimentary trial](https://www.vagaro.com/pro/pricing) with Vagaro. We’ve got your back every step of the way.

---

**Sources:**

1.	[https://adaa.org/](https://adaa.org/)
2.	[https://www.webmd.com/](https://www.webmd.com/)

Fight the Stigma: Commemorate Trichotillomania Awareness Week!

It goes without saying that hair is one of the few key things that makes you, YOU. But what if that got taken away? What if you never even got to experience it to begin with? Doesn’t feel very good, right? Now imagine how the **50% of women in the US** who experience some form of hair loss must feel. With a number that high and how popular the beauty industries have grown recently, you’d think the number of genuine hair loss/restoration businesses would also be significant, but that’s actually not the case. In fact, its surprisingly slim.

<InstagramEmbed postUrl="C-TNcXfyYaN" />

*[Her Secret Hair](https://hersecrethairextensions.com/)*, founded and owned by sisters Helen and Jo Owens, is revolutionizing the resources available to women (and men!) experiencing hair loss, whether due to medical, genetic, or personal reasons. In honor of *Hair Loss Awareness Month* this August, we had the opportunity to connect with Her Secret Hair to discuss the past, future, and all things hair loss and restoration. Read on to discover how this remarkable place is making dreams come true, healing hearts, and helping people feel whole, sometimes for the first time, *ever*.

## A History of Hair: How the Her Secret Hair Story Began

Helen was only 11 years old when she started experiencing the side effects of alopecia areata, a form of hair loss that causes sudden circular bald patches to form on someone’s head. It wasn’t until a neighborhood maternal figure and long-term cosmetologist, *Granny*, sat down with Helen and explained what alopecia was that Helen was finally able to experience some peace, and brace for the journey ahead. During a conversation with her mother soon after, Helen learned her family had a history of hair loss, which helped kindle the passion that was beginning to grow in Helen’s soul for hair restoration.

<BlogTipSnippet tipTitle="Did You Know?" text="Androgenetic alopecia is the most commonly experienced type of hair loss, which affects around 30 million women in the US alone.1" />

Jo Owens, Helen’s sister and business partner, shared a similar battle to her sister’s, having not grown up with alopecia, but instead, incredibly thin hair. Both Jo & Helen knew what it felt like to want their hair to look, feel, and be a certain way, but never be able to have it. “It felt like we’d been cheated.” Jo explains. That was until Helen realized she possessed something both her and sister call *the gift*.

![young-brunette-woman-sitting-in-a-salon-chair-talk-2023-11-27-05-00-48-utc-min.jpg](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/MpUoqZdcRImtnsteXJAe)

### The Gift

What’s the gift? It’s Helen’s natural ability to perfectly craft hair pieces for women that don’t just cover up or mask their physical & mental hurdles—they *solve* them. The gift is Helen’s way of visualizing and stepping into someone else’s dream, and making it a real, tangible hair *prosthesis*. 

<BlogTipSnippet tipTitle="Did You Know?" text="Helen & Jo are also co-authors of the award-winning novel, *[Finding Our She-Compass](https://www.amazon.com/dp/1978044739/ref=sr_1_1?s=books&ie=UTF8&qid=1512233334&sr=1-1&keywords=finding+our+she-compass)*, a motivational self-help guide, inspired by their experiences in the hair restoration industry and as business owners." />

## Artistically Building Confidence, One Strand at a Time

![reflection-on-the-mirror-of-a-hairdresser-curling-2023-11-27-05-29-56-utc-min.jpg](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/ntzFwKktR32OLhgCBAGp)

Helen’s commitment to women experiencing hair loss is unwavering, serving as a beacon of hope and love to those who need it most. Your hair is your crown, it’s an incredibly huge piece of *who you are*. For anyone experiencing something like lupus, alopecia, trichotillomania (TTM), or an alternate form of hair loss—that piece of you isn’t whole, or might be missing completely. That’s where the magic; the art that Helen creates comes in.

> It’s more than putting someone in a chair and charging them a fee. You have someone’s life in your hands.

Let’s get one thing straight before we continue any further… Helen doesn’t just create wigs for her clients, she’s making entire *hair prostheses* that are able to flex around the different side effects that come with each type of hair loss. She’s a hair *doctor*.

“Patients," clients, and customers visit Helen for a variety of different hair loss causes. In fact, Helen mentioned that she still sees different things or cases to this very day—even after over 20 years of experience. One thing remains a constant: Helen’s aptitude for seeing someone’s dream the way they do; her *vision*; her *gift*. 

While Helen’s working her magic with clients, Jo is keeping the business side of things in tip-top shape, ensuring the same professional, personable experience that clients receive during their hair restoration services flows through every aspect of the client journey. How does she do it? Well, Vagaro is a big piece of the equation! Jo mentions that while she loves the bells & whistles that Vagaro has to offer, like appointment reminders and deposits, the real value is in the marketplace and its ability to raise consumer awareness.

![portrait-of-smiling-young-woman-with-brown-curly-h-2023-11-27-05-14-15-utc-min.jpg](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/lG91UTKoTtCsVCS1whVC)

When an existing or potential client searches for you, a type of service, or their city on the [Vagaro Marketplace](https://www.vagaro.com/pro/marketplace), they’re able to see all of the relevant businesses nearest to them that offer what they’re looking for! In a business where raising awareness about the services, impact, and use-cases is paramount, the Vagaro Marketplace serves as a great place to educate and acquire clients.

## What Does the Future of Hair Loss Entail?

Helen and Jo share the sentiment that there needs to be more effort going into not only raising awareness about hair loss & its impact, but also more effort, from a cosmetologist standpoint, into learning how to create a safe environment for any clients potentially experiencing hair loss. “It’s about strengthening the world and industry for generations to come," as Helen nobly puts it. 

As new developments in tech or beauty allow us to connect & understand more about one another, its important we’re still putting in the *human* effort to do so, especially when it comes to something as personal, vulnerable, and at times, excruciating, as hair loss. The [NAAF, or National Alopecia Areata Foundation,](https://www.naaf.org/get-involved/) is bridging that gap, providing the community with volunteering, donating, and educating opportunities. Be sure to visit their website for a complete understanding and breakdown of their program!

What a pleasure it was to sit down and chat with you, Helen and Jo, to discuss the very real severity of hair loss, and the lives you change behind-the-scenes at Her Secret Hair. If you’re a business owner or beauty professional, connect with [Her Secret Hair](https://hersecrethairextensions.com/) and visit [Helen's Instagram](https://www.instagram.com/helenowens/) to learn more about their amazing initiative, how you can refer clients experiencing hair loss, and what you can do as a hair professional to empower said clients as their stylist.

---

If you’re looking for a business management software that can flex, scale, and grow with your vision, consider a [30-day complimentary trial](https://www.vagaro.com/signup) of Vagaro and see what you can accomplish!

Sources:
1. [https://medlineplus.gov/genetics/condition/androgenetic-alopecia/#frequency](https://medlineplus.gov/genetics/condition/androgenetic-alopecia/#frequency)

Hair Loss Awareness Month: Helen Owens of Her Secret Hair is a Modern Day Miracle Worker

<YouTubePlayer embedId="0uot6cQxcCM?si=eJjNPnC5igz56zsH" />

Meet Jasmine Holmes—the founder of Holmes of Beauty—a luxury hub for all things hair, beauty and aesthetics based in Bournemouth. As a qualified beauty therapist with expertise in an array of services from skincare treatments to lashes and nails, Jasmine founded Holmes of Beauty to bring a new salon concept to her local area. She was driven by her vision for creating an aesthetically pleasing beauty salon that provides customers with the convenience of experiencing all their favourite beauty and hair treatments under one roof. Since officially opening in October 2022, Holmes of Beauty has quickly become one of the most popular salons in Bournemouth thanks to its innovative beauty treatments, inclusive environment, and specialist staff. 



As you step inside Holmes of Beauty, you will immediately feel a sense of tranquillity and relaxation thanks to the luxurious cool-toned décor inspired by the iconic Tiffany Blue. 

 
> 
> “Previously, I have worked in a lot of salons where everything is pink and floral,” says Jasmine. “We wanted to be different and choose a look that is more unisex so that men also feel comfortable to come in and book our services. It’s more common now to see men interested in getting beauty treatments done and investing in their skincare. So, we wanted to create a space that is comfortable for men too. We wanted to change the game in that respect.” 

 ![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/output=format:jpg/resize=height:800,fit:max/wbXPqPvZR2ybO50hyol5)
Beyond being a beauty business owner, Jasmine’s passion for education led her to launching her very own training academy that offers courses which are fully accredited, allowing her to extend her expertise to her staff. From hair to beauty & aesthetics, each department at Holmes of Beauty is led by trained specialists who exclusively serve customers within each space to streamline services. All staff members at Holmes of Beauty undergo rigorous training with Jasmine when joining the team to ensure they consistently provide clients with the best salon experience possible. 

> “I set up Holmes of Beauty Academy last year with fully accredited beauty courses that I wrote myself. All our courses are accredited by ABT—the Academy of Beauty Training—which guarantees that all our staff are also insured. Holmes of Beauty Academy gives me the power to train all my staff in the way that I like to do beauty services and ensure that they are fully accredited. Our courses are open to the public and caters to everyone from complete beginners to people who have already completed their Level 2 in beauty therapy but would like to learn extra things that their college doesn’t teach.” 

 ![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/output=format:jpg/resize=height:800,fit:max/FmEwR5xNQmOM1jcbpQKS)

With over ten members of staff on her books and multiple services taking place at the same time, Jasmine uses [Vagaro salon software](https://www.vagaro.com/en-gb/pro/salon-software) to manage the day-to-day running of her beauty business. From streamlining her business operations to managing staff schedules and accessing reports, Vagaro efficiently enables Jasmine to forecast trends to strategically position Holmes of Beauty one step ahead of its competitors. By leveraging theses insights provided by Vagaro salon software, Jasmine can easily [manage staff schedules](https://www.vagaro.com/en-gb/pro/calendar), refine services, [restock inventory,](https://www.vagaro.com/en-gb/pro/inventory) t[rack business trends](https://www.vagaro.com/en-gb/pro/reports), and enhance the overall [client experience at her salon](https://www.vagaro.com/en-gb/pro/customer-tracking). 

 > "[Vagaro](https://www.vagaro.com/en-gb/pro/salon-software) has helped us progress our business in many ways. We can easily [run reports daily](https://www.vagaro.com/en-gb/pro/reports), weekly, and monthly. We can tailor each report to see which clients are our biggest spenders and what they are spending on, as well as view our employees to find out what treatments they're doing the most, how much they're earning and how much commission they’re making. When we can see that an employee isn't fully booked that week, we can then send out a [marketing email](https://www.vagaro.com/en-gb/pro/email-marketing) with a special offer. We also use [Vagaro’s Daily Deals](https://www.vagaro.com/en-gb/learn/6-tips-for-perfect-daily-deals-promotions) feature which is great for giving a quiet day or week a boost by sharing an offer online to get clients booked in quickly.” 

In the ever-evolving beauty industry, business owners like Jasmine must ensure that all their treatments and services are tailored to suit the individual needs of their customers. That’s why it’s essential that forms are used to capture customer details both before and after beauty treatments, as required. With the help of [Vagaro](https://www.vagaro.com/en-gb/pro/salon-software), Jasmine and her team can create personalised forms for customers and safely store this information within the [all-in-one software solution](https://www.vagaro.com/en-gb/learn/beauty/how-vagaro-has-your-back-every-step-of-the-way). This not only enhances the customer experience but also ensures that Holmes of Beauty is fully compliant with industry standards and regulations. 
 
> “At Holmes of Beauty, we use forms for many of our treatments so that if anything happens, like an insurance claim, we have everything documented. I think, especially for our aesthetic clinic, it's important to have all our [customer medical details](https://www.vagaro.com/en-gb/learn/give-client-relationships-more-depth-with-form-and-soap-notes-file-uploads) on Vagaro. We also take pictures of customers before and after their treatments, as well as adding to the note section of their client record if there are any changes to the medication or their skin.” ![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/output=format:jpg/resize=height:800,fit:max/jrwA6SHgSTCJnYQu4v2q)

By integrating payment processing via [Vagaro’s PayPro](https://www.vagaro.com/en-gb/pro/pos-hardware), Jasmine ensures seamless and swift transactions for her clients, while staying on track of all costs, including profits, staff sales & tips. Additionally, Vagaro helps Jasmine effortlessly [manage inventory](https://www.vagaro.com/en-gb/pro/inventory) to automatically keep her beauty salon stocked with all the products needed for every single service. 

> 
> “The [Pay Pro](https://www.vagaro.com/en-gb/pro/pos-hardware) at reception is great for a seamless checkout. Clients can come and book their appointments there, and our staff can easily take payments before checking them out. [Vagaro salon software](https://www.vagaro.com/en-gb/pro/salon-software) is easy to use, and everything is straightforward. We also use Vagaro to [track our inventory](https://www.vagaro.com/en-gb/pro/inventory) for the products we use and the [products](https://www.vagaro.com/en-gb/pro/online-store) we sell as well. I have recently gone part-time and I'm not in the salon as much anymore, so Vagaro keeps me in the loop and helps me keep an eye on things, which is great.” 
> 
> 
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/output=format:jpg/resize=height:800,fit:max/AE1wcz2tRvGiofNOJDzx)
 Follow [@vagaro.uk ](https://www.instagram.com/vagaro.uk/)on Instagram for more business inspiration & success stories! 

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 And if you’re a business owner who would like to streamline your day-to-day business operations, we invite you to take advantage of Vagaro’s complimentary [30-day trial](https://www.vagaro.com/en-gb/pro/pricing) today. We look forward to backing your business at every step!

Behind the Beauty: Jasmine Holmes Shares Her Secrets to Success as a Beauty & Aesthetics Business Owner

Salon Stories: How Hairdresser Rochelle Raye-Anthony Built Her Beauty Business From Scratch

As a salon owner, one of the most important business decisions you can make is hiring the right manager to oversee operations, lead your team and help you achieve your goals. From leadership to strategic thinking and people management, a salon manager’s role is fundamental for raising the reputation and profile of a salon through excellent customer service, often acting as a brand ambassador for the business. We headed down to Jack & the Wolfe in Lymington to meet J Ralphs—a seasoned stylist turned salon manager—to find out exactly what it takes to balance business with a passion for hairdressing. 

### Hi, J! Can you tell us a little bit about yourself and how you got into the hairdressing industry? 
Hello! I started my career as a hairdresser and then transitioned into a salon manager later in life when the opportunity to work at Jack & the Wolfe presented itself. I grew up in a small town in New Forest, England, and as a child, I remember having a hard time at school because I didn’t quite fit in. When I was around 16, I decided to take on a Saturday job at a local hair salon to start earning some money while I was still at school. At the time, I didn’t have any prior interest in hairdressing, but as time went on, I really started to enjoy working in a salon environment. The people I worked with were so friendly, creative, artistic and vibrant, which inspired me to pursue a career in hairdressing. I felt like I had found my tribe and unleashed a creative passion that I didn’t even know existed. So, when I was offered the opportunity to train as a hairdressing apprentice, I jumped at the opportunity and haven’t looked back ever since. 

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/output=format:jpg/resize=height:800,fit:max/cCOES9ppRS20jMSy1ZbN)
	
### That’s great to hear! So, how did you become a salon manager at Jack & the Wolfe? 
I took a long career break from hairdressing to care for my grandma who was unwell at the time. She sadly passed away and I felt a bit lost, like I didn’t quite know what to do next. I was then approached by a friend of mine who was the manager of a luxury hotel and asked me if I would be interested in taking on some casual work. She asked if I could cover someone else’s shift for three weeks, so I agreed because it gave me a reason to get out of the house and dip my toes back into the working world. A few weeks later, I was offered a permanent position and ended up working my way up to hotel management. After working in hotel management for a couple of years, I started to miss hairdressing and working in a salon. It was around this time that I came across a job advert for Jack & the Wolfe who were looking for a salon manager with experience in hospitality. Without second-guessing myself, I applied for the role since working at Jack & the Wolfe was very much my idea of a dream job. After I applied, I was invited for an interview with Jack & Lydia, and I was offered the job out of the 120 people who applied! 
 
### That is such an incredible achievement! So, talk us through a day in the life of being a salon manager at Jack & the Wolfe. 
In the mornings, I am the first one to arrive and I make sure the salon is set up for the busy day ahead. I then move onto morning admin, so checking over emails, appointments and briefing our receptionist on things to follow up with when she starts her shift. One thing that I love doing each day is checking in with the staff when they arrive to ensure they are in the right headspace and have everything they need from me. Throughout the day, I work the room—kind of like I’m hosting a party—and I like to check in on our customers and the stylists to make sure everyone is well taken care of. If something isn’t going to plan, I am the first one to step in to offer solutions and quickly turn things around. I also spend some time in the day working on our [inventory](https://www.vagaro.com/en-gb/pro/inventory) and reviewing our [reports]() on [Vagaro](https://www.vagaro.com/en-gb/pro/salon-software?utm_source=google&utm_medium=cpc&utm_campaign=BOFU-UK-Brand&utm_content=vagaro-salon&utm_term=vagaro%20salon%20software-e&gad_source=1&gclid=CjwKCAiAivGuBhBEEiwAWiFmYYMvTFxN9hSo1rmQsMOdVtQ1Ul3j72hOLgatFIP_Q3KKQzTF1S2eNRoCctIQAvD_BwE). At the end of the day, I am also the last person to leave and close the salon. 

### Why should a salon manager set the standard when it comes to delivering excellent customer service? 
As the salon manager, the overall customer experience is something that I take great pride in. I actively work hard to ensure that our customers feel good upon arrival and even better as they leave. Since the staff at Jack & the Wolfe work different shift patterns, I like to see myself as a constant presence that customers can count on, no matter what they need. I really try to go above and beyond to build a strong rapport with our customers by trying to remember the small details about them to make their experience at Jack & the Wolfe feel more personal & special. People are more likely to connect with a brand when they feel seen, so that’s what I try my best to do. The team are equally as amazing at offering customer service, and I am very fortunate to work with such kind individuals. 

### How have you managed to balance salon management with hairdressing? 
When I first joined Jack & the Wolfe as the salon manager, I wasn’t involved in hairdressing at all because that wasn’t part of my role. But since I work with such ambitious, talented and creative hairdressers, it really inspired me to try to find a way to incorporate time for my creative work in my schedule. Now that we’ve hired a full-time receptionist, it has given me more flexibility to fulfil my full-time management role, while squeezing in a couple days of creative hairdressing each week. I am grateful for Jack and Lydia as they have been so supportive and always do their best to make their employees feel creatively accomplished. 

### That is amazing to hear! So how is it going so far? 
Although I have been a qualified hairdresser for such a long time, taking on clients at Jack & the Wolfe feels new and exciting. Early on in my hairdressing career, I trained at Toni & Guy and generally when you train at this franchise salon, you must choose to specialise in either styling or colour. At the time, I chose styling and that’s what I still specialise in. I really enjoy working with natural textures, curly hair and fun hairstyles, such as shaggy mullets. During my career break, I did do some mobile hairdressing work, so working in a salon environment again gives me such a buzz! In a commercial environment, hairdressing is very different, as it’s very much back-to-back, but it’s going good so far. The team have been so supportive and it’s so great to work with such talented individuals, as they keep me motivated. I have learnt so much from the team and I am super proud of all the creative work that I have produced so far. 

### Why do you think technology and salon software is important when it comes to successfully managing a salon? 
As a salon manager, it is important that I have a full view of the business—from our profit margins to our inventory levels—so I can clearly understand how we are performing. To stay on top of things, I need access to as much data as possible and that’s where [Vagaro](https://www.vagaro.com/en-gb/pro/salon-software?utm_source=google&utm_medium=cpc&utm_campaign=BOFU-UK-Brand&utm_content=vagaro-salon&utm_term=vagaro%20salon%20software-e&gad_source=1&gclid=CjwKCAiAivGuBhBEEiwAWiFmYYMvTFxN9hSo1rmQsMOdVtQ1Ul3j72hOLgatFIP_Q3KKQzTF1S2eNRoCctIQAvD_BwE) comes in. Vagaro salon software gives me access to the most up-to-date business [reporting](https://www.vagaro.com/en-gb/pro/reports) at Jack & the Wolfe so I can easily analyse any part of the business. I can view what our most popular services are, and trend forecast based on this data. I can also adapt our business strategy based on our monthly target reports, which helps me decide what to change or [upsell](https://www.vagaro.com/en-gb/learn/upselling-techniques-mid-market-enterprise-business-owners) to be profitable. 

### We are happy to hear it! Can you share your top tips for aspiring salon managers? 
I have two words of wisdom for anyone who would like to become a salon manager: Be kind. When it comes to managing people, you really need to a build a bond with these individuals and understand their personal working style. It’s so important to show kindness, empathy and compassion to your team always because you never know what someone is going through. You must be emotionally intelligent, but also logical, so that you can cater to the team without impacting the business. It really can be a juggling act at times, but you must be open and patient so that the customer experience is never compromised no matter what is happening in the background. But, yes—kindness really is the key to being a successful salon manager, in my view. 

### Do you have any go-to resources for business management tips that you can share with us? 
There is course that I am currently doing called the Fantastic Hairdresser by Alan Austin-Smith which teaches strategies on how to run a successful salon business. It’s a great course that I would highly recommend, as it teaches you how to communicate with your team but also trains you on how to make hard business decisions. I am enjoying the course so far and am really inspired by Alan’s insights as an established expert within the hairdressing industry. 
 
### And, finally, do you practice any self-care or wellness rituals to help you relax? 
Yes, I do! I am an avid yoga goer and I like to take a class at least once a week to help me unwind and centre myself. I also practice mindfulness throughout the week in the form of guided meditations and giving gratitude. Things happen in life and work that can sometimes unexpectedly take you off track, so prioritising my wellness is a must for me. After I meditate, I tend to be more logical than emotional, which is exactly what I need to tap into sometimes—especially when managing a busy salon! 

Salon managers like J Ralphs from Jack & the Wolfe use Vagaro salon software to streamline business management, market services, setup staff calendars and to stay on top of reporting. With the help of Vagaro, J Ralphs has more time to focus on offering an exceptional and memorable service to customers every single time. If you’d like to try Vagaro and experience the benefits for your own business first-hand, we invite you to start your [30-day FREE trial](https://www.vagaro.com/en-gb/pro/pricing?utm_source=google&utm_medium=cpc&utm_campaign=BOFU-UK-V-General&utm_content=vagaro-general&utm_term=vagaro%20sign%20up-p&gad_source=1&gclid=CjwKCAjw5ImwBhBtEiwAFHDZx3QpLphiZND8QXvzCMLUj21X8l329up30bRVD9OvX5juoKRmfLJKdRoCgpgQAvD_BwE) today! 

Salon Stories: How Jack & the Wolfe Salon Manager, J Ralphs, Balances Business with His Passion for Hairdressing 

Crystal and Annabella Callipari, owners of CYL Infrared Studios, are redefining the [wellness industry](https://www.vagaro.com/pro/medical-spa-software) with their holistic approach to healing & recovery, and Vagaro is making their lives easier the whole way. As we take an insider glimpse into CYL’s mission, you’ll also see why Vagaro was their top choice for all things booking and business management. For the full story, be sure to check out the video below!

<YouTubePlayer embedId="C896ClrohLA" />

## Just Roll with It: Your Lymph Nodes Will Thank You

Crystal originally began using infrared therapy in an attempt to treat her son’s allergies and asthma. As time and the treatments went on, the symptoms, meds, and injections began to dwindle, eventually to a point where none of it was needed any longer. It was then that Crystal and her daughter, Annabella, sought to share what they had found with the community: a natural, full-body healing and recovery service that provided long-term results. How does it work, though? Well…

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/379PwwjxT8GGCYTD05C5)

If it’s your first time at a CYL location, they’ll start you out on their lymphatic roller. Using a wavy, rotating cylinder, the roller massages and rolls out your entire lymphatic system. Doing so brings any toxins stored in your cells to the surface where they’re removed using a post-roll infrared sauna session. You’re essentially “sweating from the inside out,” as Crystal explains. It’s healing on a cellular level.

<BlogTipSnippet tipTitle="Did You Know?" text="Infrared sauna treatments have been shown to reduce the autonomic nervous system’s overreaction to certain particles that often cause allergies, like pollen or pet hair. 1" /> 

## Family & Franchise-Friendly Software

The CYL team thanks Vagaro’s dedicated Imports & Onboarding Team for making the switch to Vagaro seamless for all their 5+ locations. With operations stretching from Memphis to Dallas, and all the way to Denver, Crystal & Annabella needed business management software that could flex, scale & grow with their expanding enterprise. Two features in particular, though, helped bring their vision to life.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/nm6LbKvnQ22e1RnjD4RI)

**Flagship Syncing:** Crystal appreciates Vagaro’s[ Flagship Syncing](https://www.vagaro.com/pro/enterprise-business-software) feature, which allows businesses with multiple locations to select a *Flagship* location that other business locations of your choosing will automatically sync with for things like settings, forms, scheduling, etc. This is a great way to efficiently manage the tedious admin tasks that might go into operating an enterprise or multi-location business, saving you time and resources.

> "Being able to enter in products or services into one location and have it magically do its job and push it out to all five locations is a real time-saver for us." –Crystal Callipari

**Email Marketing:** Vagaro’s [email and text marketing features](https://www.vagaro.com/pro/marketing) make it easy for you to communicate with your clients how you want, the easiest way possible, whether it be via an email or text blast to everyone on your client list, or just to a specific group of individuals. That’s not all, though. When it comes to the actual creation of your content, Vagaro’s marketing campaign builder uses customizable drag-and-drop modules that allow you to create emails or texts the way you want. Creating engaging content doesn’t need to be a guessing game anymore.

> "Email marketing has been absolutely crucial for our business, and it’s really helped it take off within the past six months, simply because it’s so easy for our new clients who don’t quite know about us yet." –Annabella Callipari

So, rather than sending messages that might as well end up in your clients’ spam folders, send them something they can be *excited* to open. As a matter of fact, **52%** of consumers have reported looking elsewhere for their shopping needs if a brand sends them an email that isn’t personalized.2 While that seems like a big number, it’s not that surprising. Vagaro businesses, however, can take advantage of personalization options, like adding client names to correspondence or suggesting products perfect for certain individuals.

We can’t wait to see what more the Calliparis accomplish as they continue to inspire all who have the privilege of visiting a CYL location. Way to go, Crystal & Annabella! We couldn’t be happier to be a part of your journey.

If you’re ready to give your multi-location business the same advantages, consider a complimentary [30-day trial](https://www.vagaro.com/signup) with Vagaro, the software that’s dedicated to providing a 5-star experience for both you and your customers!

---

**Sources:**
1.	[https://bwlcgb.com/seasonal-allergies/](https://bwlcgb.com/seasonal-allergies/)
2.	[https://www.benchmarkemail.com/](https://www.benchmarkemail.com/)

Customer Spotlight: Healing From Within at CYL Infrared Studios

<YouTubePlayer embedId="mckGxMmsjJI" />

Welcome to the whimsical world of bohemian hair salons, where creativity knows no bounds and every inch of the salon tells a story. From their crystal-infused painted walls to their beautiful botanical ambiance, Sister B’s Boutique Salon is a space that delivers in both service and surroundings. During one of [Vagaro’s](../pro/salon-software) recent client visits to Sister B’s salon, we found out how the team is wowing clients with their industry skill and savvy use of Vagaro. Join us on this colorful journey as we uncover the magic that lives behind the scenes at [Sister B’s Boutique Salon](https://www.vagaro.com/sisterbsboutiquesalon)! 

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/TuULVzP1Qhaz2J5Np2oy) 

Nestled in a quaint corner of the city, this bohemian hair salon is more than just a place to get your hair done—it's a sanctuary for self-expression and artistic flair. From vintage décor to the eclectic use of space, stepping into this salon feels like stepping into a dream. 

But what truly sets Sister B’s Boutique Salon apart is its innovative approach to business management. Behind the scenes, they rely on the most powerful salon software to keep things running smoothly. Let's explore some of the standout features that make Vagaro a game-changer: 


[Client Imports](https://support.vagaro.com/hc/en-us/articles/204348170-Import-Your-Customer-List): Say goodbye to tedious customer data entry! With the ability to import client information seamlessly, Sister B’s salon was able to hit the ground running after signing up with Vagaro. 

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/dIEksbbtSKqvwoqADNFv)

[Reports](../pro/reports): Data-driven decisions are the secret to success. With Vagaro’s robust reporting capabilities, this salon generates insightful reports on everything from inventory management to client retention, empowering them to make informed choices and drive growth. There are so many reports you can use to look at every facet of your business, but some of the big ones are: 


* Transaction List: From haircuts to hair accessories, Vagaro’s Transaction List helps keep every transaction logged meticulously & efficiently. This ensures transparency and accuracy in their financial records. 

* Sales Summary: Keeping track of sales has never been easier. The Sales Summary report in Vagaro calculates your business’s profit in just a few clicks. It shows you all your sales in one convenient place, so you stay informed on your revenue streams. 


* Performance Metrics: Success is measured in more than just dollars & cents. With performance metrics at their fingertips, you can track everything from service trends to staff productivity, allowing for fine-tuning of operations and staying ahead of the game. 

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/8N3mEcuQKKxDLIrVxoBl)

[Online Booking](../pro/online-booking): Convenience means online booking options. Clients can easily schedule their appointments from the comfort of, well, anywhere! Making the salon experience hassle-free and accessible to all is kind of what we’re all about. 
 

[Pay Later](../pro/pay-later): Sister B’s takes advantage of the Pay Later option, one of Vagaro’s latest features that allows customers a more flexible approach to getting the self-care they want & need. This allows them to make four interest-free payments over a span of six weeks, but businesses like Sister B’s get paid in full, upfront. Providing a feature like this fosters trust and loyalty, turning first-time visitors into lifelong clients. 

 
Sister B’s Boutique Salon is not just a place to get your hair done—it's a haven for creativity, self-expression, and community. By embracing their own unique vibe and harnessing the power of Vagaro, they're setting a new standard for salon excellence. Ready to see what the right booking & business management app can do for your salon? [Try Vagaro FREE for 30 days](../pro/pricing), and watch your business dreams become a reality!

Customer Spotlight: How Vagaro Powers Sister B’s Salon 

As a client navigating your way through the labyrinth of the skincare world, the last thing you want to do is sacrifice luxury for affordability, or vice versa. Thankfully, Bre Morris, owner of Alchemy Face Bar, is setting out to bridge the gap by offering affordable facials, peels, injectables, and more in a luxurious, open-concept style studio. With five locations spanning across Colorado and now Texas, Bre explains how she originally opened Alchemy Face Bar after noticing a strange pricing trend occurring in the industry. As we learn more about Alchemy’s story, let’s also find out why Vagaro was their first choice for all things business management.

## Pamper Without the Price Tag

So, how did it all start? Well, Bre recalls her time with some of her first clients, remembering how she would recommend that they receive their skincare treatments on a monthly basis, sometimes even more frequently than that. After realizing that even she couldn’t afford that type of luxury, Bre knew it was time to make a change. She wanted to connect people with the amazing skincare they deserved, at a price they could handle. It was then that Bre began to brainstorm and conceptualize what would soon be known as Alchemy Face Bar.

<BlogTipSnippet tipTitle="" text="“I saw this gap in the industry where people like myself needed to go in regularly and couldn’t afford to do so!” —Bre Morris" />

Bre sought out to bring a sense of community to the skincare scene, envisioning an open-floor style studio that wouldn’t require any of the expensive tune-ups or remodeling that a privately operated studio might. With the help of Taylor Kamura, Alchemy’s Regional Director (and sister to Bre), Alchemy’s been able to grow beyond what Bre had originally dreamt of. She explains, however, that her end-goal for Alchemy was never to create an [enterprise business](https://www.vagaro.com/pro/enterprise-business-software), even though that’s what it’s become. Instead, she wanted to spread her love for skincare and make it more accessible for all. Everyone, she thought, should have the opportunity to experience the Alchemy Effect.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/qdwzncypQiCUyPCkTXrU)

## Glow Up & Grow Up

It’s no secret that both Bre and Taylor love what they do, but they also enjoy letting Vagaro do some of the heavy lifting behind the scenes while they do more of what they love. Taylor particularly loves Vagaro’s [multi-location capabilities](https://www.vagaro.com/learn/multi-location-business-solutions-made-easy). Since multi-location features make it easy for you to grow your business and manage each location with ease, you get to spend more time on your craft. Between their team of dedicated Customer Success Managers and scalable premium features, Vagaro is a top choice for enterprise businesses. This was a huge plus for the Alchemy Face Bar team. Bre and Taylor both like how flexible Vagaro’s reporting feature is, allowing them to see even the most minute of details for any of Alchemy’s locations at the click of a button.

While Bre and Taylor lead the charge, they’ve got some amazing teammates by their sides. Alchemy Face Bar is comprised of an entire web of intricately designed and female-owned studios. Let’s meet Tina Merli, the manager at Alchemy’s Hale, CO location.

<YouTubePlayer embedId="EbEXjFLV2GI" />

## Worry-free Waxing

Tina personifies Alchemy’s mission, driving Bre’s vision home by saying, “We want our clients to feel like they’re walking into their best friend’s room…and leave feeling their best self” It’s all about the community that Alchemy fosters—not just for their clients, but their estheticians, too! Tina’s a big fan of the Vagaro Pro app and likes that her estis can view and manage their schedules anytime, anywhere. Even for estheticians who work at more than one Alchemy location, Vagaro’s booking and calendar management features make scheduling a breeze. How did Bre find Vagaro, though? Well, what started out as a recommendation from a friend has now evolved into what feels like an exclusive business partnership, Bre says. She applauds Vagaro’s ability to grow with her business, from day one to day 100 & on. That’s because Vagaro is able to meet you at any step of your entrepreneurial journey. Since Vagaro also offers live and local 24/7 support, both Bre and Taylor can make each next move confidently, knowing that they’ve got an entire team of dedicated individuals backing them.

<BlogTipSnippet tipTitle="" text="“Any time we have a question, we always have someone to call—and somebody always picks up. Even if they don’t have the answer, they find us the answer.” —Taylor Kamura" />

It doesn’t matter how big or how small your vision is—Vagaro will help you make it a reality. If you’re not sure about making that first leap, just remember: Version one is better than version none. Bre, your efforts to make skincare accessible for all, while still managing to grow your business beyond what you ever planned is an incredibly inspiring feat. Thanks for taking us along, every step of the way.

---

If you’re an esthetician, beauty professional, or other business owner and you’re searching for software that can grow with your business, consider a complimentary [30-day trial](https://www.vagaro.com/signup) with Vagaro—your partner in success at every stage.

Customer Spotlight: Accessible Skincare for All with Alchemy Face Bar

Vagaro continues to be the platform that quality professionals turn to for getting found, booked, and paid. Cecilia Marie is one of those pros, and she’s also an army combat vet & top-tier tattoo artist. Earlier this month, Vagaro’s Social Media Team went live with Cecilia Marie (@ceciliamarietattoos on Instagram), at her namesake shop, Cecilia Marie Tattoos, to chat about some of the amazing work she does. Cecilia is a true gem to her community because she provides a safe & comfortable space to whoever needs it. A true-to-heart mental health advocate and beautifully talented artist, Cecilia specializes in fine-line and illustration tattoos, with an emphasis in cover-up work for self-harm and cancer scars. Between her work as an artist and her selfless participation in the community’s veteran hospital, Cecilia is a local hero. If you didn't catch the discussion live, give it a watch below!

<InstagramEmbed postUrl="C0hbL5ZPnHa" />

## Art with a Purpose: Cecilia Marie Tattoos

What makes her studio unique? Well, it’s Cecilia, herself! When she was an art student, her peers, friends, and even strangers started to ask her to design tattoos for them—which eventually led to her wanting to become a tattoo artist. Reflecting on her military experience, Cecilia shared that getting a tattoo served as her therapy during those times. She emphasized how true this is for a pretty large number of individuals, as lots of people turn to tattoos as a means of alleviating pain or coping with trauma. Cecilia also considers herself an empath, and is sought after by many of her clients for this exact reason. She understands what people are going through and fosters a calming environment for those who may have PTSD, be neurodivergent, or just need a less-stimulating place to hang out for a bit.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/mtAyonMfRS6hUhmE51ma)

Cecilia’s studio operates on an appointment-only basis, accepting two appointments per day. Not only does this allow privacy for her clients, but it also creates less of a buzz around the shop that can be a bit much for some folks. Cecilia also keeps her studio stocked with snacks, drinks, and just about any movie or TV show that clients could possibly want to watch. It doesn’t stop there, though. Since she’s networked with so many different mental health industry professionals, Cecilia can actually connect her clients with resources that they might not have had access to otherwise. The bottom line: Cecilia holds her clients’ comfort with the utmost importance, which is huge when it comes to something as intimate as getting tattooed.

## Beyond the Needle: What’s Next for Cecilia?

She initially established her business as a personal sanctuary, seeking a quiet space for herself. However, it wasn’t long before she realized that lots of people were in search of that exact same refuge. Initially, this was the motivation behind launching her original studio; however, now, Cecilia and her business partner are embarking on a new venture—opening a second location! Cecilia envisions this next location as a hub for local artists to thrive, and a safe haven for clients who visit. While opening a new business location can be daunting, Cecilia thanks [Vagaro Capital](https://www.vagaro.com/pro/vagaro-capital)—Vagaro’s funding solution for business owners of any size—for allowing her to make her dream a reality. It can be hard to afford multiple rent payments, or new permits and updates, but having Vagaro Capital as a financial resource can help relieve some of that pressure from your shoulders, as it has for Cecilia.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/00qwJUIJQVaDa8uLfMIx)

Cecilia Marie is an incredible artist and an incredible human being. Her contributions to the veteran & [mental health](https://www.vagaro.com/pro/mental-health-software) communities are not only beneficial to those lucky enough to meet her, but inspiring to all who’ve had the opportunity to hear her story. Thank you for taking the time to share it with us, Cecilia, and allowing Vagaro to be an integral part of your growing success!

---

If you’re a tattoo artist or other independent professional, consider a 30-day free trial with Vagaro, the [tattoo artist software](https://www.vagaro.com/en-gb/pro/tattoo-shop-software) that grows with you, and your partner in success at every step!

Instagram Live Business Spotlight: Cecilia Marie Tattoos

Starting a new hobby can feel a bit intimidating at times, especially when it comes to something like martial arts. In a sport where the goal, at least from a first glance, seems to be to potentially *hurt* one another—how do you *not* get a little nervous? Well, A-Side Jiu Jitsu General Manager Janice Gopez and Head Instructor, Professor Arman Gopez, are setting out to break the stigma and stereotypes that turn many individuals away from practicing martial arts in the first place. How? Well, A-Side offers enriching new *and* old-school Jiu Jitsu classes & workshops to students and families of all ages & walks of life in an aesthetic environment that’s not just comfortable, but fun to train in. With their incredibly structured curriculum and focused instruction, A-Side prides itself on creating a space that is a rare find.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/S8249J7rQSCBjUpHRvNo)

According to both Arman and Janice, the martial arts environment can be cliquey or even jaded towards new members since its rapid growth in popularity within recent decades. The first thing that they want people to notice when stepping into A-Side, however, is how welcoming it is. Professor Arman explains how he doesn’t even need to ask his students to be friendly to newcomers anymore, “They just go up and introduce themselves, and make sure the person feels welcome.” No sweaty gis scattered about, funky smells, or strange looks. Between the high-quality, 2-inch padded floors, the genuine smile worn by other students, and the upbeat music they keep pumping in the background, it’d be impossible to *not* feel positive when training at A-Side.

<YouTubePlayer embedId="C-H14G1GPBg" />

A powerful business such as A-Side requires a powerful management system, though. Which is exactly why A-Side chooses Vagaro. As we learn more about A-Side’s story, let’s find out why Vagaro was their choice for booking and all things business management.

## Rolling with Respect

When it comes to something like Jiu Jitsu, you need to leave your ego at the door, Professor Arman explains. If you don’t, someone can get pretty badly hurt. Both Janice and Arman say how, at the end of the day, everyone trains to be better, to relieve stress, or cure some type of physical or mental ailment they might be struggling with. If you can’t train without hurting one another, and if the mutual *respect* for one another isn’t there, there’s no point in training at all.

<BlogTipSnippet tipTitle="Expert Advice" text="“We have a saying here at A-Side. *Train with passion, not with ego*.” –Professor Arman" />

Arman and Janice agreed that respect for one another starts at the top, no matter what kind of studio or business you might be trying to run. It’s important as professionals and business owners to always understand the value that someone can bring to your team, regardless of position or title. 

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/y5siRlM7TNuAp9ivoArQ)

“If another coach or student comes in, and sees that *I’m* in a bad mood, then they’re going to be as well” Professor Arman continues. Negativity can be infectious, but so can positivity! Professor Arman and the A-Side team ensure that they’re always trying their best to foster a wholesome environment for all who enter, even on the rough days.

## Stop Grappling with Time

In martial arts, or [any fitness-related business](https://www.vagaro.com/en-gb/pro/fitness-software), tracking client progress plays a monumental part in not just their success, but your business’s as well. It can be difficult to stay on top of it when you’re rummaging through piles of unorganized forms and miscellaneous notebooks, as Janice says she once had. The team at A-Side heavily relies on Vagaro’s general tag feature, which allows you to mark or tag client profiles for organizational/tracking purposes. Things like belt ranks, names of classes, or weight class could all be listed as a general tag for your client-management needs. Thus, minimizing your time behind a desk and maximizing your time on the mats.

<BlogTipSnippet tipTitle="Expert Advice" text="“Because opening a Jiu Jitsu gym was so new to us and opening a business was so new to us, it was important that we had a system that was easy and could pretty much do everything for me. *Vagaro does that*.” –Janice Gopez" />

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/t9CQgQ2ySVqX52mEL5FH)

Real progress takes true dedication, and with over 13 years of experience under his belt, Professor Arman is a firm believer in this. It can be hard these days to find a school that really invests in your mental and physical growth, though. By using Vagaro, Professor Arman and his fellow coaches can spend *that* much more quality time with their students.

## Wallet-Friendly Wrestling

Something Janice and Arman both appreciate about Vagaro is not just affordability, but transparent pricing. Janice recalls her experiences with previous software, saying, “There’s always hidden fees.” At the moment, she says she gets just about everything she needs within Vagaro’s base $30/mo. subscription. Even still, a majority of Vagaro’s add-ons are just $10/mo. more to your subscription—plain & simple, which Arman and Janice both appreciate. Janice mentioned how she plans on using Vagaro’s Forms feature ASAP, especially since it falls in that $10/mo. category, so she can start sending intake forms to her new students. From being able to charge their students automatically for their monthly memberships to booking out the mats when necessary with Vagaro’s resource-booking capabilities, there’s plenty of tools for anyone looking to get their martial arts or fitness businesses started, Janice mentions.

## No More Sparring with Support

Nowadays, it feels rare to connect with an actual human on the other end of the line when you need over-the-phone support for, well, just about anything. A-Side mentions how they love having a team of actual people in their corner who are there for them whenever they reach out to Vagaro Customer Support. Vagaro prides themselves on their live *and* local [Support Team](https://www.vagaro.com/en-gb/learn/inside-vagaro/vagaro-employee-spotlight-customer-support), who work 24/7 to ensure its entire userbase is taken care of.

<BlogTipSnippet tipTitle="" text="“Sometimes I can't even explain my problem [but] they help me figure out what the problem is, and then they figure out how to solve it.” –Janice Gopez" />

---

If you’re a martial arts instructor or business owner, and are searching for simple booking & management software, consider Vagaro. If you think you might be interested, give us a try for [30 days entirely free](https://www.vagaro.com/en-gb/pro)!

Customer Spotlight: Creating a Community with A-Side Jiu Jitsu

Looking for a career & lifestyle change, Jenapher Moguel decided to take a bold leap and start a business of her own. She opened [La Belle Vie Medspa](https://www.vagaro.com/labelleviemedspa1), and along with Vagaro, has grown her business to new levels of success.

“*I want my customers to feel like they've taken a break from their own reality and came here to get a little breather.*” –Jenapher Moguel

Jenapher's background began in healthcare and her experience in the industry allowed her to witness, firsthand, the physical and emotional strain that stress had on patients. Her job was also demanding, with lots of hours and exhausting meetings. It was during these moments that Jenapher's dream of creating a peaceful place for people to rejuvenate and feel their best began to take shape.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/bgXlIcJ4Qo6YKFsgAQC1)

“*When you walk in, the total environment creates this relaxing atmosphere. And then we allow people to just fill their cup…a little bit of self-care, something that leaves them feeling good so that they can help other people too*.” –Jenapher Moguel

Her vision was to create a haven for people seeking non-invasive, holistic treatments to enhance their physical & emotional well-being. She spent months researching to find the perfect location, pick out the right décor and partner with [the best business management tool](https://www.vagaro.com/pro/medical-spa-software).

In time, she found what she was looking for and chose Vagaro as her business management tool. Other software, like MindBody, didn’t have the features she needed, which made her choice easy.

“*One of the biggest differences between competitors that we saw was the Forms feature Vagaro offers. It helps organize the visit with quick access to medical records and photos before & after the appointment, all in one space.*” –Jenapher Moguel

Offering a range of services, La Belle Vie Medspa specializes in facial rejuvenation using the latest medical aesthetics, technology, stem cell adjuvants and natural remedies. Plus, the procedures require no anesthesia or downtime.

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/WuH0hESBQDunUXs61InF)

La Belle Vie Medspa also offers a ton of other skin services including Botox, lip injections, skin tightening, body contouring, massages & more! Jennifer's approach to her business is rooted in her healthcare background, prioritizing her clients' well-being above all.

“*Our Medspa is the total experience—from the moment you walk into the courtyard, the colors, smell, and the environment all focus on wellness and giving a little sparkle of beauty*.” –Jenapher Moguel

Other Vagaro features La Belle Vie loves are:

* 	[Forms](https://www.vagaro.com/pro/forms): Send legal waivers, intake forms & more! Get to know your clients before they even walk through the door.
* 	[Payment Processing](https://www.vagaro.com/pro/card-processing): Process payments on any device while providing a seamless experience online or in-store.
* 	[Pay Desk POS](https://www.vagaro.com/pro/vagaro-pay-desk): A fully integrated, dual-screen point of sale that offers clients a safe, transparent & secure checkout experience

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/mytwh3TR3KmVjCn0hEuF)

Jenapher's transition from one facet of the healthcare field to a successful Medspa owner reminds us to pursue our dreams and make a positive impact on the lives of others. Her story serves as an inspiration for those looking to follow their passions and create a business that promotes health, happiness & self-care. And with [the right tools](https://www.vagaro.com/pro) in your corner, your dreams are closer to becoming reality than you might think.

Hear the rest of Jenapher's story below, and try Vagaro for your own business, completely [free for 30 days](https://www.vagaro.com/pro/pricing)!

<YouTubePlayer embedId="k4pwNcHRVsw" />

Customer Spotlight: La Belle Vie Medspa

Like many solopreneurs, she started her business from home—but with a dream, hard work & Vagaro, Vanna Provo, owner of Noir Haus was able to open a posh nail salon that specializes in the creativity of nail art & the ultimate customer experience. 

*“It was very important for me to create a space where when you first walk in, you feel at ease.” –Vanna Provo* 
 
![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/bmO7MzoeSwWhI9xZCIB0)

Vanna Provo always had an affinity for nail art and wanted to turn her passions into reality. She considered starting a side business, where she would do nails out of her home. But she realized that nail services are very personal experiences and should be shared in a space where both the client & service provider felt most comfortable. So, she searched for a brick-and-mortar store and in due time, found a cozy spot that would ultimately become Noir Haus. 
 
Being a first-time business owner, Vanna knew it was important to invest in a business management tool that would not only help run her business but was also user-friendly. She started with Booksy, but quickly discovered it did not have the features she needed, nor was it suited for a nail business, she found. 
 
*“I tried Booksy but didn’t feel like it had the options I needed. They don’t really specialize in the nail industry and aren’t really user-friendly.”* –Vanna Provo 
 
For Vanna, having easy-to-use software was paramount. A business associate suggested Vagaro and, to her delight, Vanna found all the business features she was looking for in one place. She realized Vagaro is simple to use for both the service provider and client. 

“*I’m not a tech-savvy person, so when I started using Vagaro, I found the navigation to be super easy! And I don’t get any complaints from clients saying they can’t use it.*” –Vanna Provo 

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/GRQ0vxGRimwqDNnuFww3)

Another reason Vanna found Vagaro so attractive was its feature-rich platform. Specifically designed to get businesses found, booked & paid, Vagaro offers a ton of features to help grow your business. 

For Vanna, the [Vagaro Marketplace](https://www.vagaro.com/pro/marketplace) is one of the most effective features to help get more clients, keep your calendar full and keep money coming in. On the Vagaro Marketplace, you can post pictures with descriptions, customer ratings, and offer [Daily Deals](https://www.vagaro.com/pro/marketing) to help market your business & gain visibility. 

“*The Marketplace is great! I get so many new clients from there!”* –Vanna Provo 

Another Vagaro tool she finds helpful is the [Reports feature](https://www.vagaro.com/pro/reports). Noir Haus has a staff of approximately five service providers. Using the Reports feature, Vanna can easily calculate payouts and generate 1099 tax forms in just a few clicks. 
 
Other Vagaro features Vanna found valuable were: 
 
* [The Calendar](https://www.vagaro.com/pro/calendar): Get appointment details at a glance & send updates easily 
* [Payroll](https://www.vagaro.com/pro/payroll): Run payroll in minutes and simplify business tax fillings 
* [Online Booking](https://www.vagaro.com/pro/online-booking): Allow clients to schedule appointments from anywhere without having to answer the phone 
* [Pay Desk](https://www.vagaro.com/pro/vagaro-pay-desk): A dual-screen point of sale that’s safe & secure 
 
*“Online Booking is a game changer. I’ve dealt with no-shows in the past, but since having online booking, we’ve had zero.*” –Vanna Provo 

![](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/SrsyvaQRTtutOlmdjVqg)
 
Noir Haus has made tremendous growth within the last few years, and Vanna now has plans to create & sell her own nail products and expand her locations! Check out her nail salon in person if you’re in San Diego, CA by [booking here](https://www.vagaro.com/noirhausnails)! 
 
If you’re in the nail industry, see what Vagaro has to offer [your business](https://www.vagaro.com/pro/nail-salon-software) and claim your [30-day FREE trial today](https://www.vagaro.com/pro/pricing)! 

<YouTubePlayer embedId="GTASEDxNORs" />

Customer Spotlight: Noir Haus 

Who We’re Talking To 

<CenteredImage width={100} height={100} alt='Kim Trentham' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/dMmZMAlnSpeFlmAbnRnf' />

Bella Lash Certified, Royal Lash Certified, Borboletta Certified and four-time Russian Volume Certification, Lashbox La Mega Volume Certified

Lash artist at [Glitter KC Lash Studio](https://www.vagaro.com/us04/glitterkc) in Kansas City, MO

<CenteredImage alt='ipad and emv reader on a table' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/sgZ2dOoeQRCBK56ssWY2' />

## **Tell us a little about yourself and your business**

> I have been a licensed Cosmetologist since 1989 and am passionate about keeping up with industry trends, health and safety and making my clients feel and look their best! We offer premium luxury lash extensions,  lash lifts, tinting, facial waxing, lash training and lash artist mentorship.

## Did you re-open your business right away when the governor announced the lift, or did you wait it out?**

> _Yes, I opened the first day we were allowed. My clients and I were ready!_

## How long has your business been open?**

> _We have been open since May 6th, and I have worked every day since. I am working longer days; I’m even working on my days off to get everyone back in so they can enjoy a new set of lashes. I’m working longer hours because each client now takes twice the booking time. This gives me enough time for a spaced and staggered schedule to follow our new safety measures. Each appointment is extended by 15 minutes._

<CenteredImage alt='bed with vinyl pad and tools on a tray' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/r7wyhYehTeqvRaFlRfOw' />
## **What did you do to prepare for re-opening your business?**

> _I started off by buying masks on Walmart’s website, but shipping was ridiculous, and the masks were very expensive. We had to go through many sources to get everything we needed prior to opening. I recommend getting two or more months' worth of PPE \[Personal Protective Equipment.\] Also, I found that Rejuvenate™, a peroxide-based disinfectant, is much easier to find than Barbicide®, so I recommend purchasing that to sanitize surfaces. We also stripped down our luxurious beds and replaced them with a vinyl black waxing pad that’s easy to disinfect between services._

<CenteredImage alt='uv light sanitizer' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/RSmUyMiMTYmLnUblJYNO' />

## **Are you implementing any measures that go above and beyond state regulations?**

> _Yes, we are using UV sanitizer and high heat sanitizer which heats up to 250° to sanitize soft items such as lash palettes and masks. We already had these tools in-house, but it wasn’t required. Now, we are going above and beyond making  the UV sanitizer and high heat sanitizer accessible to all our employees and implementing that as a safety protocol. We want to set an example for our employees, so we bought supplies for everyone, even booth renters. It is important to set the example in a business – you either have to meet or exceed the standard._

## **How are you handling re-booking?**

> _I have mostly standing appointments, so I reserved times based on their regular appointment availability._

![hand sanitizer station and shoes on a mat](https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/rlWBqRlwSa4myuYA2QJI)

## **What are some steps you are taking to ensure clients they will be protected from risk of infection?**

> _We ensure that clients are protected from any risk from the moment they step into our business to the moment they leave. Our customers text us when they arrive, and we meet them at the door. We have implemented a “no shoes” policy so we ask that they take off their shoes and we provide them with clean socks. They will wash their hands and sanitize and change into a fresh mask. We also require our clients to sign a waiver with a clean pen. Once the service is done, we direct them to a touchless payment, and they are escorted out the building for a contactless exit. I wear an N-95 mask, a face shield, and sanitize all tools and room per usual state board. I also take extra steps for the customer, such as talking to them about the sanitizing steps I am taking instead of small talk and sending infographics to clients prior to their appointment so that they are at ease the whole time._

## **Did you adjust pricing when you re-opened?**

> _Yes, we increased prices for new customers. Current clients will keep the same price until October 2020. I learned right away that If you have an established clientele, discounts are not necessary. None of my clients expected a discount and tips have been amazing. They truly feel for what we have been through. My clients already trusted me to have the highest standards, so they were absolutely ready to trust me to keep them as safe as possible._

## **What Vagaro features are you currently using to help with reopening?**

> _Forms! Reopening is full of a million things and forms makes it one less thing to worry about. We also rely on email and text marketing more than ever, not only to market our business, but to communicate with our customers. We also sold more gift certificates during this time, more than ever before!_

## **What is one main take away that you want to share with other lash artists?**

> _We’re all in different boats facing the same storm. Everyone is coming from a different experience, fear, or confidence level. Think of your client as someone close to you – how would you want them to feel? How would you take care of them? It’s not a **chore**, it’s a **gift** you give to them. And convey that their safety is your priority. If I can make you have the best day in 7 weeks, then that’s the best feeling in the world. Cheapest therapy you’ll ever get!_

## **What would you consider to be your best reopening investment that you would recommend to other business owners?**

> _Take the time to do it right and your clients will take care of you the way you’re taking care of them._

<CenteredImage width={100} height={100} alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/TOUvvDMTR0qzb7q5X9ed' />

Does your business have insights to share about preparing to reopen, or what it’s been to be back at work after the pandemic? We’d love to hear your thoughts! If your business is interested in being considered for a business spotlight on the Vagaro Blog, [click here to fill out our interview form!](https://forms.vagaro.com/5eac734ae499c70f84805303)

A Conversation with Lash Artist Kim Trentham About Reopening 

## **Who We’re Talking To**

<CenteredImage width={200} height={200} alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/xQuJw0McSiCGnJLqV40D' />
Photographed: Owner Lauren Tran

In this interview Nina Le, Modern Nails Boutique manager, will be representing business owner, Lauren Tran.

Manager at [Modern Nails Boutique Salon](https://www.vagaro.com/modernnailsboutiquesalon) in Charlotte, NC

<CenteredImage alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/AUeKOACSkO7j2TuQqTUE' />

## **Tell us a little about your business**.

> _We deliver nail care in a sanitary yet chic atmosphere. At the salon, clients are given a pleasant experience as well as service and pampering that exceeds expectations._

## **Were you able to secure any loans during the closure?**

> _We did apply for the PPP loan and a few small business loans, but it was a very difficult process. Once we applied it took a full month to receive any assistance, and what we did receive was a small amount. We also applied for local small business loans, but many of them were based off a lottery. Most of our nail technicians received unemployment and the owner actually helped all of us throughout that process._

## **Did you re-open your business right away when the governor announced the lift, or did you wait it out?**

> _Yes, we opened right away when the governor announced phase 2 of re-opening, which allows us to operate at 50% capacity._

<CenteredImage alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/Y570i3zR4zUGCPxoOUYg' />

## **How long has your business been open?** 

> _After two months of closure, our nail salon has been open for 7 days now, and we see about 5-7 clients per technician daily. We have been extremely busy since re-opening and our customers are very happy to be back in the salon._

## **What did you do to prepare for re-opening your business?**

> _A week before opening, we deep cleaned the salon and changed the layout to make sure all stations are 6 feet apart. We also created a COVID-19 consent form for our clients to fill out prior to their appointment._

## **Are you implementing any measures that go above and beyond state regulations?** 

> _In addition to the extra sanitation measures, we are also using one-time use liners for our pedicure chairs and one-time use tools._

<CenteredImage alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/FLYPXJI2QUuYGLQCTNMo' />

Photographed: Lauren Tran

## **How are you handling re-booking?**

> _Our regular clients knew about the salon re-opening through an email announcement, and they booked their appointment through Vagaro right after. Everything was ready prior to our first day._

## **What was it like on the first day you re-opened?** 

> _Our first day back was calm, smooth, and very exciting! Having online appointments through Vagaro was a win for us since not a lot of nail salons use any type of online scheduling._


<CenteredImage alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/zoPlqITm6iIbFpCVjk6g' />

## **What are some steps you are taking to ensure clients they will be protected from risk of infection?**

> _We are requiring all clients to wear a mask and wash their hands before touching anything in the salon. We are stocked with masks so if a client comes to their appointment without one, they can purchase a mask for $2. We encourage all clients to maintain social distancing from other customers and technicians during their appointment. We are also taking extra sanitation measures such as a 15-minute buffer between customers to properly disinfect all surfaces._

<CenteredImage alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/vyQnnzKQ7CrMsrBmYUO0' />

## **Did you adjust pricing when you re-opened?** 

> _No, we did not adjust pricing. We’re in the middle of a pandemic and it’s a difficult time for everyone. We didn’t want to make it harder on our clients who need to get their nails done to get out of the house and have some “me” time._

## **Are you changing employee hours?** 

> _Yes, we had to adjust our employee hours because the nail salon guidelines in North Carolina require us to operate at 50% capacity. We have 12 people max (customers and nail technicians) in the salon at a time. We have not extended our working hours, and our technicians work 3-4 days a week plus a half day with 5-6 technicians working per day._

## **What Vagaro feature helped your business the most?**

> _Email Marketing really helped with communication with our clients. It was important to stay in touch with our customers during the closure and when we were able to re-open, we emailed our customers the new safety protocols that our nail salon was taking so they knew what to expect at their next appointment._

## **What tips would you like to share with the Vagaro community for those waiting for their state to lift shelter in place orders?**

> _Remember what you love doing and be open-minded about what everyone has gone through because we have all faced different challenges during the pandemic. It means a lot to me as a nail technician to give our employees and clients that peace of mind, and to have that reciprocated._

<CenteredImage width={200} height={200} alt='' src='https://us-west-2.graphassets.com/AalLHDRueT6SDLkGLppQVz/TOUvvDMTR0qzb7q5X9ed' />

Do you have a business like Nina's? Take a moment to jot down a list of all the tools you need — you might find yourself making a note about [Vagaro Forms](https://www.vagaro.com/pro/forms)! Get started today, cross it off your list, and take control of the next phase of your business!

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