Personal trainer software that works as hard as you do
Vagaro’s all-in-one personal training software is the perfect fit for fitness professionals who do it all.
The complete toolkit for personal trainers
Turn searches into training sessions
Connect with people searching for personal trainers in your area and attract committed clients through the Vagaro Marketplace
Training packages that secure revenue
Sell session packages, monthly commitments, and specialty programs for clients at every level—ensuring steady, predictable income
Easy session booking, 24/7
Clients schedule training sessions anytime through online booking, social media, and your branded app—filling your calendar and reducing last-minute cancellations
Keep client data that drives results
Track workout history, training packages, session frequency, progress metrics, and fitness goals to personalise each client's training program
Reward client commitment
Reward clients with points for session attendance, fitness milestones, and referrals—redeemable for free sessions, training gear, or program upgrades
Streamlined session management
Mobile booking and quick session tracking keep everything organised—so you focus on training, not administrative tasks
Personal training payments & billing
Get paid reliably and efficiently
Process client payments at industry-low rates with secure, automated billing for session packages and monthly retainers—powered by Vagaro Merchant Services.
Mobile POS for on-the-go training
Process session payments, sell training packages and supplements anywhere—every transaction syncs automatically with your schedule and client records.
The complete client experience
Fill your calendar effortlessly
Create flexible availability slots that clients can book 24/7—keeping your schedule full without back-and-forth texts
Go virtual, grow your client base
Deliver effective training sessions remotely through secure video—serving clients who travel, move away, or prefer training from home
Session management, simplified
Log workouts, track client progress, and manage session credits automatically—so you focus on training, not paperwork
Attract and retain more clients
Expand your training clientele
Capture every potential client with Connect AI’s instant responses about your training services, availability, package pricing, and policies.
Keep clients engaged and coming back
Stay connected with AI-powered emails, texts, and 2-way messaging. Send targeted check-ins, package renewal reminders, and special offers to clients ready to re-engage or level up.
Data insights to grow your training business
In-depth reports track the gains that matter: session utilisation, client retention, package revenue, peak training hours, and more.
Branding that books more clients
Attract serious clients with a custom-branded booking experience and MySite that sets you apart.
Switch to Vagaro with confidence
Move client information, training schedules, and business data to the Vagaro's platform without losing any details or disrupting service.
Results-driven software for results-focused trainers
“We just went through a bunch of apps to find out which one was most user friendly, and it just kept coming back to Vagaro.”
“The forms feature for personal training is very important... We have different questions we like asking, so the ability to manage, change, and add in different forms makes it really easy for us to reach our clients.”
Pricing that fits your business
Here's what you'll pay:
1 bookable calendar
*Cancel anytime with no cancellation fees
Personal Trainer Software & App FAQ
- What is personal trainer software?
Personal trainer software is a program that helps personal trainers run their business smoothly. It's like a digital toolbox that combines different tools and features to make managing the business easier. With personal training software, trainers can handle things like scheduling, client management, payments & administrative tasks, all in one place. It saves time, makes things more organized and improves overall efficiency.
- What are some key features of software for personal trainers?
Some common features of fitness trainer software include scheduling, client management, online booking , payment processing, automated reminders, reporting and analytics, inventory management, and marketing tools.
- How can personal trainer management software benefit my business?
The benefits of personal trainer management software for your business are significant. By automating administrative tasks and streamlining operations, our personal training software allows you to focus more on providing quality classes and exceptional client experiences.
The software helps you manage schedules efficiently, track client progress, simplify payment processes, and enhance the streamlining of your business. These improvements result in increased client satisfaction, improved client retention rates, and ultimately, higher revenue for your or business.
- Can personal trainer business management software handle multiple trainers?
Yes, personal trainer business management software from Vagaro is specifically designed to handle multiple personal trainers and various class types. With the software, you can easily assign trainers to specific classes, set different pricing and availability for each class type, and manage trainer schedules effortlessly. This flexibility allows you to accommodate different trainers' availability and preferences while providing a diverse range of classes to meet the needs of your clients.
- Can personal training software handle billing and payments?
Yes, personal training software from Vagaro includes robust billing and payment processing features. The software enables you to save credit cards on file, process credit card payments securely, and track payment history seamlessly.
You can set up recurring billing for clients, making it convenient for clients to pay, and ensuring consistent revenue for your business. The software's integrated payment processing capabilities provide a seamless and efficient experience for both you and your clients.
- Is customer support available for personal trainer software?
Yes, our personal trainer software offers 24/7 customer support to assist you in resolving any issues or answering your questions. Whether you need assistance with software setup, troubleshooting, or understanding specific features, our team of Support Specialists is available to help at any time. Support is typically provided through various channels such as email, phone or live chat, ensuring that you receive timely assistance when you need it.
- Can personal training software help with marketing and client retention?
Yes! Our personal training software includes a range of marketing tools designed to help you promote your services and enhance client retention. These tools include email & text marketing capabilities, allowing you to send newsletters, promotions, or targeted campaigns to your clients.
Additionally, you can utilize a rewards system & automated marketing campaigns to keep clients engaged, encourage them to refer friends or family, and create a sense of community within your business.
Furthermore, personal training software from Vagaro provides insights and reports on client attendance and retention rates, enabling you to identify trends, improve client experiences, and refine your marketing strategies.
- How do I choose the right personal training software for my business?
When selecting personal training software for your business, it's essential to consider various factors to ensure the best fit. Start by assessing your specific needs and requirements, such as business size, solo or multiple trainers, and the scale of operations. Consider your budget and evaluate the pricing models of different software providers, including any additional costs for integrations or advanced features.
We recommend that you that yourequest a demo of the software. This allows you to explore the features, functionality, and overall user experience firsthand, ensuring that the software meets your requirements and aligns with your business goals. Taking these factors into account will help you choose the right personal training software that empowers your business and enhances your client experience.