Business Invoice Software
Flexible invoices your clients will love
Create professional invoices in seconds, accept payments instantly, and track your business performance all in one place. Vagaro’s invoice software makes it easy to get paid on time while keeping your billing organized, secure, and stress-free.
Simplify your billing process
Send secure payment links
Send clients unique payment links by text or email so they can pay from anywhere with their card on file, Apple Pay, Google Pay, or a gift card.
Track every invoice in one place
Track your invoices at a glance and know what’s paid, unpaid, or overdue. No spreadsheets or forgotten balances. Just clear, organized invoice management.
Invoice on the go
Create, send, and track invoices from your phone, tablet or desktop so you can manage payments from anywhere.
Send automatic payment reminders
Vagaro’s invoice software sends automatic reminders to clients for upcoming or overdue invoices, reducing late payments and keeping cash flow steady.
Take the hassle out of getting paid
Create professional contracts
Protect your business and set clear expectations. Add a contract to any invoice with Vagaro Forms so clients can review and sign before payment.
Sync to client profiles
All invoices, payments, and agreements sync to the client’s profile, keeping everything organized in one place.
Add tip options
Give clients an easy way to reward your work. Include a tip option on any invoice to increase your earnings.
Take payments anywhere, anytime with Vagaro Merchant Services
Let clients conveniently pay invoices online when you use Vagaro Merchant Services.
Create invoices straight from checkout
Checkout hit a snag? Instantly turn it into an invoice so your client can pay whenever it works for them.
Invoices sync with pro accounting tools
Invoices are automatically tracked with Xero or QuickBooks, eliminating the manual entry and effortlessly keeping your books up to date.
“Features like invoices make my business a stress-free experience. I have more time to help and enjoy the fantastic community that I've become a part of.”
Rebecca Mattice
Owner, Bloom Healing Botanical Spa
Spa in Oakland, CA
Pricing that fits your business
Invoices FAQs
- What exactly is an invoice, and why do I need one for my business?
An invoice is a commercial document requesting payment for services or goods rendered. You need them to accurately track revenue for accounting, ensure legal protection, and formally collect payment from clients.
- How do I create a professional, detailed invoice using Vagaro?
There are multiple methods! Navigate to the "Invoices" section under "Reports," click "New Invoice," and simply add the client and the services or products to be billed. Vagaro automatically generates a detailed invoice, ready to send.
- Can I send an invoice to a customer who doesn't have the Vagaro App?
Yes, you can send the invoice via email or text message, providing a secure link for payment. Your customer can view and pay the invoice online without needing to download the Vagaro app.
- What different payment methods can my customers use to pay a Vagaro invoice?
Customers can use the secure payment link to pay with all major credit and debit cards (Visa, Mastercard, Amex, Discover). This ensures a fast and reliable payment experience for your business.
- How can I track and manage the status of all my outstanding (unpaid) invoices in Vagaro?
Vagaro’s Invoice Management Dashboard provides real-time oversight of all your accounts receivable. You can quickly filter to view outstanding or overdue invoices and send automated payment reminders.
- Is the Vagaro Invoice feature compliant for tax and accounting purposes?
Yes, every invoice automatically includes a unique number, dates, itemized services, and applicable tax amounts. This ensures your records are organized and compliant for easy tax preparation and accounting reconciliation.