Calendar & Scheduling
Run your day, don't let it run you
We get it—scheduling isn’t one-size-fits-all. That’s why Vagaro makes it effortless to manage your day from anywhere.
Smart settings for smarter scheduling
Custom service hours
Customise your availability by service, day, or time—ensuring clients only book what you want, when you want.
Gap times & personal tasks
Easily create time gaps for processing, enable double bookings, and block out personal time for lunch, meetings, or errands.
Recurring appointments
Set up recurring appointments with custom start and end dates, and keep your regular clients coming back automatically.
Appointment reminders & confirmations
Send instant, automated updates when appointments are booked, changed, or canceled—so your clients are always notified.
Stay connected to every part of your business
Quickly access calendars
Total visibility, total control. View team schedules or individual calendars, and switch between daily or weekly views.
Easy access to client info
Access past visits, upcoming bookings, and send updates to your clients—all from your calendar.
Manage from anywhere
Edit bookings and check availability from anywhere—with full access on mobile, desktop, and tablet.
Minimise gaps in your schedule
Keep your day running smoothly by reducing down time between appointments. With Minimise Gaps, Vagaro automatically groups available time slots around existing bookings. This helps you stay optimised, see more clients, and maximize every hour.
Rebook, take notes & checkout—all from your calendar
Save time by rebooking, adding client notes, and checking out—all without leaving your calendar. Everything you need, from any device.
Sync your Google Calendar with Vagaro
Sync your Google Calendar with Vagaro to keep your personal and work schedules in one place—so you stay organised and stress-free.
“Getting booked through Instagram, Facebook, and our website has really boosted our bookings without any extra effort. It just streamlines the whole process so that my books are always full.”
Rebecca Mattice
Owner, Bloom Healing Botanical Spa
Oakland, CA
Pricing that fits your business
Salon and Spa Calendar Software | Vagaro FAQ
- What is Vagaro’s calendar software and how does it work?
Vagaro’s calendar software is a powerful scheduling tool that helps beauty, wellness, and fitness professionals manage appointments, staff schedules, and client bookings in one place. You can view, edit, and organize your daily or weekly calendar from any device, making it easy to stay on top of your business, even on the go.
- Can I access my calendar from anywhere?
Yes! Vagaro’s cloud-based scheduling software lets you access your calendar from your computer, tablet, or mobile phone app. Whether you’re in the salon, studio, or on-the-go, your appointments and client information are always synced and up to date.
- Does Vagaro’s scheduling software allow clients to book online?
Absolutely. Clients can book directly from your Vagaro booking page, your website, or even your social media channels, like Instagram, Facebook and more. Once a booking is made, it automatically appears on your calendar, helping you save time and reduce double bookings.
- Can I manage multiple staff calendars in Vagaro?
Yes. Vagaro’s calendar software makes it simple to manage multiple team members’ schedules from one view. You can assign services & classes, set working hours, manage time off, and color-code staff calendars for easy visibility and coordination.
- Does Vagaro’s scheduling software send appointment reminders?
It does. Vagaro automatically sends customizable text and email reminders to clients, helping reduce no-shows and keeping your schedule running smoothly. You can also control how far in advance reminders are sent.
- How is Vagaro’s calendar software different from other scheduling tools?
Vagaro goes beyond basic scheduling. It integrates your calendar with powerful business tools like point of sale, client management, marketing, payroll, and reporting, all in one platform. That means you can book, manage, and grow your business seamlessly, without switching between systems.